Production Coordinator

Production Coordinator, Production Management

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Job Description

Condé Nast is home to Wired, Vogue, GQ, The New Yorker, Vanity Fair and more of the world's most celebrated brands. Condé Nast Entertainment (CNE) develops, produces and distributes video content across all of these brands. Our team creates high quality video programming experiences for viewers across every screen, and is led by industry veterans who have built video businesses with billions of monthly views. Since its inception in 2011, CNE has grown rapidly and has an extensive digital distribution network, with more than 60 million subscribers on YouTube and ranks in the top 20 in unique viewers in comScore's Top 100 Properties.

Overview

The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business. The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

Primary Responsibilities:

• Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
• Support the Production Management team with various projects, shoots, and departmental needs.
• Source crews, equipment, and production services as necessary for production.
• Research and file for permits as needed.
• Research local production guidelines for compliance.
• Arrange resources and logistical support as necessary for production.
• Maintain and update departmental crew lists.
• Initiate Payroll Paperwork to Freelance Crew and DayPlayers.
• Follow-up to ensure that Start Paperwork is completed in advance of work.
• Follow-up to ensure that Timecards are submitted in a timely manner.
• Maintain and update departmental contact, vendor, and resource lists.
• Initiate Purchase Orders for expenses.
• Track and report expenses, code & process invoices, and reconcile PCards.
• Maintain various departmental shoot calendars, spreadsheets, reports, and documents.
• Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.
• Additional duties as required to maintain efficient and effective production environment.

Desired Skills and Qualifications:

• Minimum of 2 years of relevant Production Management experience in the television, media, or digital video production realm required.
• College degree required.
• In-depth understanding of payroll practices and labor laws.
• Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.
• Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.
• Ideal Candidate must be highly organized, extremely detail-oriented, and efficient.
• Ideal Candidate should be self-starter who takes initiative.
• Ideal Candidate must work well under pressure to meet deadlines.
• Ideal Candidate must have professional and effective communication skills.

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.

Key skills/competency:

• Production Coordination
• Logistics Management
• Video Production
• Project Management
• Budget Tracking
• Vendor Relations
• Payroll Processing
• Permit Acquisition
• Document Archiving
• Communication Skills