Executive Assistant

@ Condé Nast

Executive Assistant Role at Executive Assistant

Condé Nast is a global media company with a legacy of producing high quality content for over 1 billion consumers in 32 territories. The company boasts renowned brands such as Vogue, Vanity Fair, Glamour, and many others.

Job Overview

The Executive Assistant supports two Revenue senior leadership team members by providing confidential, high-level administrative and operational support. This role includes managing complex calendars, coordinating meetings, handling domestic and international travel arrangements, and serving as a key liaison across teams and stakeholders.

Key Responsibilities

• Manage dynamic calendars and coordinate meetings for senior leaders.
• Arrange domestic and international travel including flights, accommodations, and itineraries.
• Organize meetings, presentations, and team events within established budgets.
• Handle sensitive information and draft/edit reports, presentations, and communications.
• Serve as the central point of contact among internal teams and external partners.
• Anticipate needs and manage priorities to enhance team efficiency.
• Provide guidance and mentorship to fellow assistants and manage expense processing.

Key Qualifications

• Bachelor’s degree with administrative or office experience.
• Proven ability in managing complex calendars and coordinating travel.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication with high professionalism.
• Proficiency with Google Suite and adaptable to fast-paced environments.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Confidentiality
• Communication
• Organizational Skills
• Administrative Expertise
• Stakeholder Coordination
• Mentorship
• Google Suite