Senior Team Assistant

Company Description

Colliers is built on an enterprising spirit. What makes us different isn’t just what we do, it’s how we do it. Our people are passionate, take ownership, and always act with integrity for our clients, colleagues, and communities. We accelerate success by empowering bold thinking and driving exceptional results.

Job Description

We’re looking for a highly organised and proactive Senior Team Assistant to support our Tenant Advisory team. In this role, you’ll be central to ensuring smooth day‑to‑day operations, coordinating campaigns, supporting financial processes, organising meetings, and helping deliver exceptional client service.

If you thrive in a fast‑paced environment and love being the reliable “go‑to” person who keeps everything running seamlessly, this opportunity is for you.

Across Both Roles, You Will

• Prepare high‑quality property reports, submissions, contracts, and correspondence with accuracy and attention to detail.
• Support campaign and marketing activities using tools such as InDesign, Canva, and PowerPoint; liaise with suppliers and external agencies.
• Coordinate meetings, events, team calendars, and internal communications, ensuring strong client and stakeholder engagement.
• Handle billing, invoicing, reconciliations, and other financial administration, ensuring compliance and timely processing.
• Maintain SharePoint libraries, proposal templates, and other key team documentation.
• Identify opportunities to streamline processes, improve systems, and enhance operational efficiency.

Qualifications

• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication and interpersonal abilities.
• Confidence using Microsoft Office; experience with Canva or InDesign is an advantage.
• A proactive, solutions‑oriented mindset and strong attention to detail.
• Ability to work independently while supporting multiple stakeholders.
• Previous experience in a team support or administrative role (property industry experience desirable).

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Key skills/competency

• Administrative Support
• Team Coordination
• Document Preparation
• Financial Administration
• Marketing Campaigns
• Client Service
• Organisational Skills
• Microsoft Office
• SharePoint Management
• Process Improvement