Personal Assistant

Colliers is seeking a Personal Assistant

Are you an accomplished administrative professional ready to deliver exceptional support within a fast-paced and dynamic environment? Colliers is looking for a proactive and driven Personal Assistant to work closely with the Director in Charge of our Sydney West office. Success in this role hinges on a 'can-do' attitude, strong administrative expertise, and excellent stakeholder management skills.

Key Responsibilities

• Extensive email and diary management for the Director in Charge.
• Arranging and preparing for internal and external meetings, agendas, and WIPs.
• Managing and collating documentation, including legal documentation, agreements, reports, and presentations.
• Handling enquiries and correspondence for the Director in Charge, proactively managing client liaison.
• Organising travel and other related arrangements such as flights, transfers, and hotel bookings.
• Undertaking office management duties including stock ordering, replenishment of kitchens & meeting rooms, and issue troubleshooting.

Qualifications and Experience

• Demonstrated experience in a similar support position.
• Advanced MS Office skills, specifically in Word, PowerPoint, and Excel.
• Professional written and verbal communication skills.
• High attention to detail and accuracy.
• Strong time management skills and the ability to multi-task effectively.

Why Join Colliers?

Colliers is recognized as one of Forbes World's Best Employers 2025 & TIME World's Best Companies 2025! We offer a collaborative culture that fosters expert growth and provides a long-term platform for accelerated success. Joining Colliers means access to a wide range of benefits designed to support your career, wellbeing, and lifestyle, including industry-leading leave, formal career development programs, and innovative technology.

Our Culture & Values

We foster an environment where everyone at Colliers feels respected and comfortable bringing their authentic selves to work. Our people set us apart, and we actively recruit individuals who represent the diversity of the communities we serve. We pride ourselves on doing what's right and operating in ways that benefit our business, people, clients, communities, and the environment. Experts join experts, and we invite you to join us in leading the industry into the future.

Please note that applications are accepted directly and not via recruitment agencies. For further information, you may contact Vivienne Baez on +61 2 9347 0840.

Key skills/competency

• Administrative Support
• Executive Assistance
• Diary Management
• Meeting Coordination
• Document Management
• Travel Planning
• Office Management
• Client Liaison
• Stakeholder Management
• Microsoft Office Suite