Talent Acquisition Coordinator

Who We Are:

CollegeVine deploys powerful AI agents in complex, regulated industries. We specialize in building systems that enable autonomous agents to operate entire functions securely and reliably. We start in higher education, impacting admissions, financial aid, facilities, advising, student services, advancement, and more.

About The Role:

As a Talent Acquisition Coordinator at CollegeVine, you will deliver a seamless candidate experience as we scale our AI-first company. This role supports interview scheduling and recruiting operations for roles across all departments. Ideal for an early talent professional who is organized, detail-oriented, and eager to grow in a fast-paced startup environment.

Responsibilities:

• Coordinate and schedule interviews across multiple time zones.
• Serve as primary candidate contact ensuring clear communication.
• Partner with recruiters and hiring managers to streamline processes.
• Manage interview logistics and maintain data accuracy in Ashby (ATS).
• Assist with administrative tasks, offer letters, approvals, and onboarding.
• Support recruiting operations by tracking interview progress in real time.
• Recommend improvements to scheduling workflows and candidate experience.
• Assist with recruiting projects including process improvements and employer branding.

What We’re Looking For:

• 1+ years of experience in recruiting coordination or scheduling.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication with a candidate-first mindset.
• Ability to manage multiple requests in a fast-paced environment.
• Experience with ATS or scheduling tools (experience with Ashby is a bonus).
• Proficiency with Google Calendar, Zoom, Slack, and collaboration tools.
• Proactive, reliable, and comfortable taking ownership with minimal oversight.
• Interest in working at an AI-first company and growing in talent acquisition.

CollegeVine Background:

CollegeVine partners with 200+ universities and is backed by venture investors such as Menlo Ventures, Silversmith Capital Partners, and Morningside Technology Ventures. Originally remote-friendly since 2020, we are now fully remote with an NYC office and a diverse team across the United States and worldwide.

Key skills/competency:

• Recruitment
• Scheduling
• Communication
• ATS
• Interview logistics
• Organization
• Detail-oriented
• Candidate experience
• Administrative support
• Collaboration