Office and Events Coordinator
Coder · San Francisco, CA
- On site
- Full-time
- $75,000 / year
- San Francisco, CA
Job highlights
- Coordinate office operations and events in San Francisco.
- Manage daily office needs and vendor relationships.
- Support onboarding and company-wide events.
- Requires 2-4 years relevant experience.
- Hybrid role in San Francisco office.
About the role
Office and Events Coordinator
We're looking for an Office & Events Coordinator to join our People Operations team and be the operational heartbeat of our new San Francisco office. This is a hands-on, high-visibility role that sits at the intersection of office management and event planning. You will be the person who ensures day-to-day operations run smoothly and that our company events feel polished and well-executed.
You'll work closely with our People Coordinator and the broader People Ops team to support both SF office operations and company-wide programming.
This position is required to be onsite in our San Francisco office 3x/week (SoMa area).
What You’ll Do Here
- Help manage the initial office setup and decoration
- Own the day-to-day operations of our SF office: mail, packages, supplies, vendor relationships, and facilities coordination
- Manage food and snack programs, catering orders, and office supplies
- Serve as the primary point of contact for office logistics, property management, and general problem-solving
- Keep the office looking tidy and running smoothly so the team can stay focused on their work
- Coordinate office access for visitors, including visiting employees, board members and customers
- Partner with the People team on our semi-annual in-person onboarding cohorts, bringing new hires together in either our SF or Austin office - including venue coordination, catering, scheduling, and on-the-ground execution
- Play a key supporting role in our annual company-wide offsite, including vendor coordination, attendee logistics, and day-of management
- Support ad hoc internal events, team celebrations, and office programming throughout the year
What We're Looking For
- 2-4 years of experience in some combination of office management, executive assistance, or event coordination
- Strong organizational skills, with the ability to manage multiple priorities simultaneously
- A proactive, detail-oriented mindset; you notice what needs to happen before someone has to ask
- Comfortable operating in a fast-moving environment
- Excellent communication and collaboration skills
Bonus points if you have
- Experience supporting company offsites or multi-location events
- Prior experience at a tech startup or high-growth company
- Familiarity with tools like Rippling, Slack, Google Workspace, or Notion
- Experience with or curiosity about AI tools and automations
About Coder
Coder is an AI software development company leading the future of autonomous coding. We empower teams to build software faster, more securely, and at scale through the collaboration of AI coding agents and human developers. Our mission is to make agentic AI a safe, trusted, and integral part of every software development lifecycle.
Our self-hosted AI Development Environment is the foundation for deploying agentic AI in the enterprise. It provides a secure, standardized, and governed workspace to deploy autonomous coding agents alongside human developers, accelerating innovation while maintaining control and compliance. Coder's isolated, policy-driven environments improve productivity, cut cloud costs, and reduce data risks. Developers transition to AI at their own pace using their own tools. Platform and security teams can govern, audit, and manage a great developer experience at scale.
Interview Process
We believe that the interview process should be transparent, consistent, and enjoyable. We value your time and hope to complete the interview process in two to four weeks, if schedules allow. Through your interviews, you will meet a mix of individual contributors, managers, and senior leaders.
AI Use During the Interview Process
As an AI company, Coder embraces the use of AI tools, and we want to be transparent about our expectations as you navigate our interview process.
- Not permitted: Using AI assistance during conversational interviews.
- Permitted: Using AI tooling for take-home assessments. Please flag where and to what extent it was used in your take-home. Your submission will not be penalized for using AI as long as it is done honestly.
Our Use of AI in Hiring
We use AI tools to help manage our recruitment process efficiently and fairly. Specifically:
- Ashby helps us review inbound applications by surfacing candidates who best match the role requirements we've defined. This tool does not make hiring decisions - it helps our team prioritize which applications to review first.
- Granola takes notes during our interview calls so our team can focus on the conversation with you.
All hiring decisions are made by humans. Our team reviews applications, conducts interviews, and makes final selections. AI tools assist us but never replace human judgment, and these practices are conducted in compliance with applicable data protection, AI governance, and labor laws. Your data is not used to train AI models.
In accordance with New York City Local Law 144, an independent bias audit has been conducted on "Automated Employment Decision Tools"; results are available for Ashby.
If you're applying for a role at Coder and have questions about how we use AI in our process, or if you'd like to request information about the data we collect, please contact careers@coder.com.
Coder is a Proud Equal Opportunity Employer
We are committed to providing equal employment opportunities to qualified applicants and do not discriminate on the basis of race, color, ancestry, religion, sex, pregnancy, gender, gender identity, gender expression, sexual orientation, national origin, age, marital status, genetic information, disability, protected veteran status or any other characteristic protected by federal, state, or local laws.
Key skills/competency
- Office Management
- Event Coordination
- Logistics
- Vendor Management
- Proactive
- Detail-Oriented
- Communication
- Collaboration
- AI Tools
- Tech Startup Experience
Skills & topics
- Office Management
- Event Coordination
- Logistics
- Operations
- Administrative Support
- San Francisco
- Hybrid
- Tech Startup
- People Operations
- Coordinator
How to get hired
- Tailor your resume: Highlight office management, event coordination, and relevant tech skills.
- Showcase proactive skills: Emphasize your ability to anticipate needs and solve problems.
- Demonstrate collaboration: Provide examples of working effectively with teams.
- Prepare for hybrid work: Be ready to discuss your experience with on-site roles.
- Research Coder's AI focus: Understand their mission and how you can contribute.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the work arrangement for the Office and Events Coordinator role at Coder?
- The Office and Events Coordinator role at Coder is a hybrid position, requiring you to be onsite in the San Francisco office 3 days a week. This allows for collaboration and hands-on management of office operations while also offering flexibility.
- What kind of experience is required for the Office and Events Coordinator position at Coder?
- Coder is looking for candidates with 2-4 years of experience in office management, executive assistance, or event coordination. Strong organizational, proactive, and communication skills are essential for this role.
- How does Coder use AI in its hiring process for the Office and Events Coordinator role?
- Coder uses AI tools like Ashby to help review applications and Granola to take notes during interviews, aiming for an efficient and fair process. However, all hiring decisions are made by humans. AI is not permitted for conversational interviews but can be used for take-home assessments.
- What are the key responsibilities of the Office and Events Coordinator at Coder?
- The key responsibilities include managing day-to-day office operations, coordinating vendors, managing supplies and food programs, supporting onboarding cohorts, and assisting with company-wide events. You'll be the operational heartbeat of the new San Francisco office.
- What kind of company culture can I expect at Coder as an Office and Events Coordinator?
- Coder is an AI software development company focused on innovation and collaboration. They value transparency, consistency, and enjoyment in their interview process. As an Equal Opportunity Employer, they are committed to diversity and inclusion.
- Are there any bonus qualifications for the Office and Events Coordinator role?
- Yes, bonus points are given for experience supporting company offsites, prior experience at a tech startup or high-growth company, familiarity with tools like Rippling, Slack, Google Workspace, or Notion, and an interest in AI tools and automations.
- What is the interview process like for the Office and Events Coordinator position at Coder?
- The interview process is designed to be transparent, consistent, and enjoyable, typically lasting two to four weeks. You will meet with a mix of individual contributors, managers, and senior leaders.