Administrative Assistant

@ Clyde & Co

The Role

The Administrative Assistant supports both fee-earners and non-fee earners by performing non legal tasks. The position is part of the Administrative Assistant Resource Team in Canada (AART Canada) in Toronto, and it requires office presence 5 days a week.

Key Responsibilities

• Answer, field, and transfer calls and emails professionally.
• Greet clients and visitors and respond to inquiries.
• Help with document management, preparation for examinations and trial.
• File electronic documents and handle photocopying, binding, and printing requests.
• Collect, sort, and distribute mail and courier packages.
• Manage incoming/outgoing deliveries and schedule courier tasks.
• Send and monitor faxes ensuring proper distribution.
• Schedule conference room and visitor office bookings.
• Reserve, prepare, and arrange meeting rooms and refreshments.
• Ensure cleanliness of reception, kitchen, workspace and conference areas.
• Assist with ordering catering and office snacks.
• Handle bank-related tasks and scan/report cheques to Accounts Payable.
• Prepare chrome river invoices, expense reports and assist with client billing.
• Update telephone contact sheets and manage security access cards.
• Act as back-up for Workplace Services Coordinator and other duties as needed.

Essential Skills & Experience

• Diploma in secretarial studies, office technology or equivalent experience.
• Minimum of 1 year relevant experience in a professional services environment.
• Strong English communication skills; French is an asset.
• Excellent proficiency in Microsoft Office (Excel, Word, Outlook).
• High attention to detail, organizational skills, and ability to meet deadlines.
• Professional interaction with Clyde & Co staff with a strong team spirit.
• Respect for confidentiality and autonomy in work.

Why Join Us?

At Clyde & Co, you will enjoy hybrid work flexibility, generous paid time off, comprehensive health benefits, robust disability coverage, referral rewards, mentorship, career growth, and an engaging, inclusive culture.

As part of a global team of more than 11,000 professionals, you will work in a supportive environment that values fairness, diversity, and inclusion.

Key skills/competency

• Administration
• Office Management
• Document Handling
• Communication
• Scheduling
• Teamwork
• Microsoft Office
• Organizational Skills
• Customer Service
• Attention to Detail