Office Assistant Administration
@ CLSA

Hong Kong, Hong Kong SAR
HK$180,000
On Site
Full Time
Posted 5 days ago

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Email Hiring Manager

XXXXXXXXX XXXXXXXXXXX XXXXXXXXX****** @clsa.com
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Job Details

Overview

The Office Assistant Administration at CLSA is responsible for a variety of logistical and administrative tasks, ensuring smooth operations between departments and offices.

Key Areas of Responsibilities

  • Collect and deliver documents and packages between offices using foot or public conveyance
  • Sort items according to delivery routes and plan efficient routes
  • Perform data entry on incoming and outgoing postage/courier items
  • Sort and distribute incoming mail and manage outgoing mail logistics
  • Handle special duties such as bank-in tasks, physical share deliveries, scanning documents, and operating office equipment
  • Manage miscellaneous tasks like duplicate keys, monthly water testing, and quarterly temperature readings
  • Assist with relocation projects and event setups including packing and logistics
  • Monitor and reorder office supplies and ensure regular sanitization of public areas
  • Backup Tea Lady duties as required

Requirements

  • Minimum 1 year of relevant experience
  • Secondary school education or above
  • Ability to prioritize routine tasks and ad-hoc assignments
  • Effective communication skills to foster teamwork and productivity
  • Willingness to learn new skills and adapt to a changing work environment
  • Proficiency in using computer systems for data processing and office automation
  • Friendly and efficient service orientation for internal and external parties
  • Proficiency in Cantonese or Mandarin is preferred

Key skills/competency

  • Logistics
  • Data Entry
  • Office Administration
  • Communication
  • Time Management
  • Customer Service
  • Problem Solving
  • Teamwork
  • Organizational Skills
  • Adaptability
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How to Get Hired at CLSA

🎯 Tips for Getting Hired

  • Customize Your Resume: Tailor experiences to office administration tasks.
  • Highlight Relevant Skills: Emphasize logistics, data entry, and communication.
  • Research CLSA: Learn about their mission and work culture.
  • Prepare for Interviews: Practice responses on task prioritization and teamwork.

📝 Interview Preparation Advice

Technical Preparation

Practice data entry exercises.
Familiarize with office automation software.
Review efficient route planning techniques.
Learn basic equipment troubleshooting.

Behavioral Questions

Describe a time managing multiple tasks.
Explain handling unexpected ad-hoc duties.
Discuss teamwork in a busy office.
Share experiences prioritizing routine work.

Frequently Asked Questions