Senior Executive Assistant

Senior Executive Assistant at Clio

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary

We are currently seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams here at Clio. This Senior Executive Assistant will work to provide administrative assistance and operational support for the business. This role is for an entrepreneurial individual who has a customer service mindset and exceptional administrative, coordination and communication skills.

An Executive Assistant at Clio works autonomously day-to-day within a set of established parameters. Guidance is provided and sought when faced with more complex situations and challenges. This role builds strong interpersonal relationships with other departments and individuals across the organization. Excellent judgment and discretion are expected, as well as the ability to anticipate and communicate the perspectives and preferences of Executives they support.

This position is based out of Toronto as this individual will need to be in person 2-3 times per week.

What You'll Work On

• Contribute to the planning, organization, and execution of special projects - including high-profile international events and key organizational initiatives;
• Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team;
• Coordinate team events, support community-building, and handle logistical tasks, as requested;
• Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team;
• Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team;
• Organize, track and reconcile professional finances and expenses;
• Coordinate communications and liaise directly with external partners, vendors, and clients;
• Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team;
• Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation;
• Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally.

What You May Have

• 10+ experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting;
• Exposure to senior leaders, business strategy and decision-making;
• High degree of trust and integrity around the protection of confidentiality;
• Collaborative and self-starter mindset with a bias to action;
• Flawless written and verbal communication skills, even under pressure;
• Strong interpersonal skills and capacity to develop high levels of trust;
• The capacity to multi-task and possession of excellent time management skills;
• Impeccable attention to detail;
• Resourceful and able to work independently with a deadline-oriented mindset;
• Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur;
• A high level of comfort with new technologies and tools;
• High degree of professionalism, emotional intelligence and trust.
• Demonstrate a keen interest in improving your craft by using AI.

What You Will Find Here

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive, equitable salary with top-tier health benefits, dental, and vision insurance;
• Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office min. twice per week;
• Flexible time off policy, with an encouraged 20 days off per year;
• $2000 annual counseling benefit;
• RRSP matching and RESP contribution;
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years.

The expected salary range* for this role is $96,900 to $114,000 to $131,100 CAD. There are a separate set of salary bands for other regions based on local currency.

Our salary bands are designed to reflect the range of skills and experience needed for the position and to allow room for growth at Clio. For experienced individuals, we typically hire at or around the midpoint of the band. The top portion of the salary band is reserved for employees who demonstrate sustained high performance and impact at Clio. Those who are new to the role may join below the midpoint and develop their skills over time. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at clio.com/careers

Key Skills/Competency

• Administrative Support
• Executive Support
• Calendar Management
• Travel Coordination
• Event Planning
• Communication Skills
• Confidentiality
• Google Suite Proficiency
• Project Coordination
• Time Management