Real Estate Administration & Maintenance Specia... @ ClearDesk
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About ClearDesk
At ClearDesk, we build and manage world-class remote teams to support U.S. based real estate businesses. Our founders started this journey by assembling global teams from countries like the Philippines, Colombia, and India. We care deeply about our people, providing long-term stability, remote flexibility, and growth opportunities.
The Role: Real Estate Administration & Maintenance Specialist
In this remote role, you will be the cornerstone of our operations, handling lease administration, maintenance coordination, vendor communication, and tenant support. You will also contribute to marketing efforts by creating targeted social media content to attract new property management clients.
Key Responsibilities
- Manage end-to-end lease administration, including preparation, review, and sending lease agreements and addendums via DocuSign.
- Monitor and track maintenance work orders, assign vendors, and follow up on progress.
- Serve as primary contact for tenants, owners, and vendors through various communication channels.
- Organize and maintain HOA documents and files using Dropbox and other systems.
- Create targeted social media content aligned with business goals.
- Maintain accurate records across systems such as DocuSign, MLS, Zillow, CAR forms, and Microsoft Suite.
- Implement efficient workflow methods including time-blocking for core tasks.
Who Will Thrive in This Role?
You are experienced in real estate support, lease administration, or property management, and you are adept at using tools like DocuSign, AppFolio, Dropbox, and Microsoft Suite. Self-managed and tech-savvy, you excel in a remote work environment and can juggle multiple tasks from coordinating maintenance to managing marketing efforts.
Technical Requirements
- 720p HD webcam
- Noise-canceling headset
- Primary internet at least 25 Mbps
- Backup laptop, internet device, and power source
- Main computer with Intel Core i5 (or equivalent) and 8GB RAM
- Backup computer with Intel Core i3 and 4GB RAM
What ClearDesk Offers
- Fair and timely compensation
- Prepaid HMO coverage
- Growth opportunities through continued training and honest feedback
- A supportive remote-first team environment
- A genuine focus on work-life balance
Key skills/competency
- Lease Administration
- Maintenance Coordination
- Vendor Communication
- Tenant Support
- Social Media Marketing
- Real Estate Operations
- Process Improvement
- DocuSign
- Microsoft Suite
- Dropbox
How to Get Hired at ClearDesk
🎯 Tips for Getting Hired
- Research ClearDesk's culture: Understand the company's remote-first ethos and values.
- Customize your resume: Highlight real estate and admin experience.
- Showcase technical skills: Emphasize proficiency with DocuSign and Microsoft Suite.
- Prepare for remote work: Demonstrate effective communication and self-management.