Reception & Administration Officer

About Cleanaway Waste Management

Join us at Cleanaway and contribute to making a sustainable future possible, together.

We transform waste into resources and renewable energy. When you start to think of waste as a resource, it opens a world of possibilities.

As a high growth, ASX listed organisation with over 10,000 employees, our goal is to be recognised by our customers as the most innovative and sustainable waste management company with industry leading Health, Safety and Environment (HSE) performance. We are Australia’s largest company in this sector, providing essential services to millions of customers and communities nationally.

The Opportunity: Reception & Administration Officer

Acting as the first point of contact for the site, the Reception & Administration Officer plays a critical role in ensuring the smooth day-to-day operations of the office and site administration functions. This role is responsible for managing reception, coordinating site-related office activities, liaising with visitors and contractors, and providing essential administrative and financial support to the site team.

Key Responsibilities

• Act as the first point of contact for site visitors, contractors, staff and deliveries, managing enquiries both in person and over the phone.
• Ensure all visitors and employees comply with site sign-in, safety and security requirements.
• Coordinate courier and mail distribution (internal, external and interstate).
• Provide administrative support to site management, including purchase orders, new supplier applications, onboarding documentation and general administration.
• Administer site purchase orders and invoices, assisting with payroll and general financial administration.
• Work closely with the weighbridge team to ensure all reporting and administrative requirements are completed accurately and on time.
• Oversee office requirements including coordination of building maintenance, contractor access, repairs and equipment ordering.
• Maintain office areas to a professional, clean and organised standard.
• Coordinate onboarding and access arrangements for new starters, existing employees and visitors, including office and carpark access.

About You

• Previous experience in a customer-facing role.
• Experience in office administration (advantageous).
• Exposure to contractor or facilities coordination.
• Experience working within a large, multi-disciplined organisation (desirable).
• Completed secondary schooling or equivalent.
• Certificate IV or Diploma in Administration, Business Management or related qualification (or equivalent experience).
• Intermediate Microsoft Office skills and the ability to quickly learn site-specific systems.
• Strong organisational skills with the ability to manage competing priorities.
• Professional communication skills and a proactive, team-focused approach.

This is an excellent opportunity for a highly organised and professional administrator who enjoys being the face of the site and supporting a busy operational environment.

Our Process

Our recruitment process involves a number of checks including, but not limited to, criminal history, medicals, drug & alcohol testing, as well as verification of qualifications, licences and right-to-work status.

All internal applicants will receive a notification within 2 weeks of the closing date of this advertisement.

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples. We also welcome candidates of all ages, abilities, gender identities, experiences (including veterans), and cultural backgrounds.

If you require any adjustments during the recruitment process, please contact us by emailing inclusion@cleanaway.com.au .

Join us on our exciting journey towards a sustainable future.

Simply click the Apply button or visit https://www.cleanaway.com.au/about-us/careers and let's make a positive impact together

Key skills/competency

• Reception Management
• Office Administration
• Customer Service
• Financial Administration
• Procurement Support
• Facilities Coordination
• Microsoft Office
• Organisational Skills
• Communication Skills
• Site Compliance