Administration Officer

Administration Officer

CL Technical Services Limited is seeking a diligent and experienced Administration Officer to oversee daily office operations and ensure an efficient workplace. This role is crucial for maintaining a smooth and welcoming office environment.

Key Responsibilities

• Oversee daily office operations to ensure an efficient workplace.
• Provide reception duties, including answering and referring telephone inquiries, and welcoming visitors by greeting and directing them appropriately.
• Identify and report any issues related to facilities, equipment, cleaning, security, or building services, and coordinate with contractors and building management as required.
• Support office and equipment maintenance, as well as cleaning services.
• Arrange for the dispatch of incoming mails or documents received at the reception counter.
• Monitor and evaluate contractor performance.
• Verify invoice details and assist in arranging payments.
• Assist in the procurement process by obtaining quotations and preparing procurement applications.
• Provide administrative support for events and meetings.
• Perform documentation duties such as filing and data entry.
• Undertake other duties as assigned by supervisors.

Requirements

• University degree or equivalent preferred.
• Minimum 3 years of solid working experience in administrative duties.
• Extensive experience in reception and office maintenance.
• Mature, responsible, and reliable.
• Strong service orientation and proven service delivery skills, with a high level of responsiveness.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency in MS Word, Excel, PowerPoint, and Chinese word-processing.
• Willing to work during non-office hours when required.

Key skills/competency

• Office Operations
• Reception
• Facilities Management
• Administrative Support
• Procurement
• Event Support
• Documentation
• Interpersonal Skills
• Organizational Skills
• MS Office Proficiency