Administrative Asst II - Police

Administrative Assistant II - Police

The City of Mansfield is seeking a dedicated and organized Administrative Assistant II to support the Administrative Bureau Chief within the Police Department. This role is crucial in ensuring the smooth operation of the administrative functions in a dynamic and sensitive environment. If you are passionate about public service and thrive in a fast-growing community, this is an excellent opportunity to contribute to Mansfield's True NORTH principles.

About Working for the City of Mansfield

When you work for the City of Mansfield, you are more than your job title. Every position is an integral part of the city's guiding principles: True NORTH (Noteworthy Essentials, Organizational Excellence, Remarkable Experiences, Together as One, and Healthy Economy). We are committed to serving our community and offer a chance to make a meaningful difference. Join our team and embrace our healthy, family-oriented culture.

Job Description

Under general supervision, this position plans and performs administrative support to the Administrative Bureau Chief in an often sensitive and rapidly changing environment.

Examples of Work Performed:

• Receive telephone calls and visitors, routing them to appropriate personnel.
• Compose letters, statements, memos, labels, and other documents as directed.
• Create presentations and spreadsheets, proofread correspondence, marketing collateral, and media releases.
• Assist with schedules and appointments for the Administrative Bureau Chief.
• Provide exemplary customer service using a multi-line phone system.
• Maintain absolute confidentiality and discretion of City information and job-related issues.
• Establish and maintain department files.
• Attend staff and board meetings, taking and transcribing meeting minutes.
• May require attendance to events or meetings after hours or weekends.
• Perform other tasks as directed by the Administrative Bureau Chief.

Other Duties:

This job description is not exhaustive and may be subject to change with or without notice. Duties, responsibilities, and activities may evolve to meet the needs of the City.

Required Knowledge, Skills, and Abilities:

• Ability to handle confidential matters with discretion.
• Advanced computer skills, including Microsoft Word, Excel, PowerPoint, Adobe Products, and Google Suite applications.
• Excellent written and verbal communication skills.
• Ability to establish working relationships with all levels of management, City Officials, co-workers, and the general public.
• Must be able to meet deadlines and perform multiple tasks accurately.
• Must possess a self-starter attitude and the ability to juggle multiple tasks effectively.
• Ability to understand and follow oral and written instructions, and request clarification when needed.
• Strong organizational skills and the ability to prioritize tasks.

Required Education, Training, and Experience:

• High school diploma or equivalent required.
• Minimum of five years of administrative work or related field experience, preferably in a municipal setting.

Desired Training and Experience:

• College degree in Business Administration, Marketing, or Public Relations is preferred.
• Experience with completing open records requests is a plus.

Essential Physical Functions:

The physical activities for this position include reaching, standing, walking, fingering, grasping, feeling, talking, and hearing. This role involves sedentary work, exerting up to 10 pounds of force occasionally. Visual acuity for close-up computer work and detailed inspection is required.

Americans with Disabilities Act (ADA) Compliance:

The City of Mansfield complies with the ADA and is committed to providing equal employment opportunities and reasonable accommodations to qualified individuals with disabilities without creating an undue hardship.

Equal Employment Opportunity Employer:

The City of Mansfield is an equal opportunity employer, prohibiting discrimination based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, or any other characteristic protected by law. All employment is contingent upon passing a post-offer drug test and/or physical.

Key skills/competency:

• Administrative Support
• Confidentiality
• Microsoft Office Suite
• Communication Skills
• Organization
• Time Management
• Customer Service
• Record Keeping
• Meeting Minutes
• Problem Solving