Administrative Specialist II - (Dallas Animal Services)(Civil Service)
City of Dallas · Dallas, TX
- On site
- Full-time
- $57,596 / year
- Dallas, TX
Job highlights
- Perform intermediate to advanced administrative support.
- Assist with accounting, procurement, and budgeting.
- Manage record-keeping and disseminate information.
- Support department programs and operations.
- Requires strong organizational and analytical skills.
About the role
Administrative Specialist II - City of Dallas
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Job Summary
Performs intermediate-level administrative support or technical program assistance in disseminating information, maintaining filing systems, and performing internal administrative support work in accounting, procurement, contract development, budgeting.
Overview
Job Description
The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.
Essential Functions
- Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending.
- Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
- Prepares, interprets, and disseminates information concerning agency programs and procedures.
- Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
- Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
- Assists in the preparation of presentations for administrative hearings.
- Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
- Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
- Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
- Performs any and all other work as needed or assigned.
Knowledge and Skills
- Knowledge of office practices and administrative procedures.
- Knowledge of customer service techniques to resolve problems and issues.
- Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.
- Ability to coordinate, lead and train others.
- Ability to interpret rules, regulations, policies, and procedures.
- Communicating effectively verbally and in writing.
- Establishing and maintaining strong working relationships.
Education
Minimum Qualifications: High school diploma or GED.
Experience
Four (4) years administrative support experience involving two (2) or more of the following:
- Accounts payable/receivable.
- Invoice reconciliation and payment.
- Correspondence/publication preparation.
- Procurement.
- Budget analysis/preparation.
- Contract administration.
- Policy/procedure development.
- Records management and/or report writing.
- Financial management experience.
Equivalencies
A bachelor's degree in business, education or social science field will meet the education and experience requirements. An associate's degree in any field plus two (2) years of the specified experience will meet the education and experience requirements. A bachelor's degree or higher in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements. A master's degree or higher in business, education or social science field will meet the education and experience requirement.
Licenses
Some positions may require valid driver's license and good driving record.
Other Requirements
Availability to work various shifts including evenings and weekends. NO Felony Drug offenses within the last 10 years. NO Animal Cruelty convictions.
Departmental Note
Within the department of Animal Services this position will primarily support the Medical Division and serve as a liaison between the medical team and administrative functions, including Accounts Payable and Purchasing. Responsibilities include ordering, receiving, unloading, organizing, and tracking medical supplies and inventory to ensure operational readiness. The role works closely with veterinary and medical staff to support daily operations, maintain accurate inventory records, and ensure timely procurement of critical resources. This position requires strong organizational skills, attention to detail, and the ability to coordinate across teams in a fast-paced, high-volume environment.
Salary Range
$24.39 - $27.71
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
City of Dallas is an Equal Opportunity Employer.
Key skills/competency
- Administrative Support
- Accounting
- Procurement
- Budgeting
- Contract Development
- Record Keeping
- Data Analysis
- Customer Service
- Report Preparation
- Inventory Management
Skills & topics
- Administrative Specialist
- Administrative Support
- Accounting
- Procurement
- Budgeting
- Contract Administration
- Records Management
- Data Analysis
- Customer Service
- Dallas
- City Government
- Animal Services
- Office Administration
- Financial Management
- Report Writing
- Inventory Management
How to get hired
- Tailor your resume: Highlight administrative support experience, accounting, procurement, and contract administration relevant to the City of Dallas.
- Highlight relevant skills: Emphasize your ability to analyze data, manage records, and provide excellent customer service.
- Address requirements: Ensure your application clearly shows how you meet the education, experience, and other requirements, including shift availability.
- Showcase your fit: Demonstrate your understanding of public service and your commitment to community growth in your application.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the primary focus of the Administrative Specialist II role at Dallas Animal Services?
- The Administrative Specialist II at Dallas Animal Services primarily supports the Medical Division, acting as a liaison between medical staff and administrative functions like Accounts Payable and Purchasing. Key duties include managing medical supply inventory, ensuring operational readiness, and coordinating procurement of critical resources.
- What are the minimum qualifications for the Administrative Specialist II position?
- The minimum qualification is a high school diploma or GED, along with four years of administrative support experience in at least two specified areas like accounts payable/receivable, procurement, or contract administration. Equivalencies exist for degrees.
- Does this Administrative Specialist II role require any specific certifications or licenses?
- While not a universal requirement, some positions within the City of Dallas may require a valid driver's license and a good driving record. It's important to check the specific requirements listed for this role.
- What is the salary range for the Administrative Specialist II position?
- The listed salary range for the Administrative Specialist II is $24.39 to $27.71 per hour. The final offered salary will depend on the candidate's qualifications and experience.
- What are the 'Other Requirements' for this Administrative Specialist II job at the City of Dallas?
- Candidates must be available to work various shifts, including evenings and weekends. Additionally, there are specific exclusions for felony drug offenses within the last 10 years and any animal cruelty convictions.
- How does the City of Dallas approach diversity and equal opportunity for this role?
- The City of Dallas is an Equal Opportunity Employer, committed to diversity and inclusion. They strive to create a work environment where all employees can thrive, regardless of background.