Executive Administrative Assistant - Operations
Children's Health · Dallas, TX
- On site
- Full-time
- $75,000 / year
- Dallas, TX
Job highlights
- Support three senior leaders in Northern Market.
- Manage calendars, travel, and executive correspondence.
- Develop presentations and professional documents.
- Handle sensitive information with discretion.
- Work remotely with occasional onsite needs.
About the role
Executive Administrative Assistant - Operations
Children's Health is seeking a highly organized and proactive Executive Administrative Assistant to support three senior leaders within the Northern Market. This role requires advanced administrative expertise, sound judgment, and the ability to manage sensitive information with discretion.
This Position Supports
- SVP, Northern Market Growth and Development
- VP, Clinical Programs
- VP, Accreditation
What You’ll Do
- Manage complex executive calendars and coordinate high-level meetings across multiple stakeholders.
- Arrange travel and oversee executive-level correspondence.
- Develop polished PowerPoint presentations and professional documents.
- Provide confidential administrative support for sensitive initiatives and projects.
- Build strong relationships across the organization and serve as a trusted liaison.
Key Responsibilities
- Provide high-level administrative support, including complex calendar management, communications, and coordination of executive priorities.
- Support personnel-related processes such as timesheets, payroll notifications, and documentation while ensuring compliance with organizational policies and standards.
- Assist with budget development and monitoring, including capital planning and financial reporting support.
- Prepare correspondence, presentations, and reports requiring attention to detail and understanding of technical subject matter.
- Respond to routine and complex inquiries using established guidelines.
- Coordinate and complete special projects and additional administrative duties as assigned.
Qualifications
Required Experience and Education:
- 5 to 7 years of executive administrative experience, preferably in a healthcare or hospital environment.
- Associate degree or equivalent experience.
Skills and Competencies:
- Advanced proficiency in Microsoft Office, including strong PowerPoint skills.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities in a fast-paced environment.
- Professional presence with strong interpersonal skills.
- Demonstrated ability to handle confidential information with discretion.
What You Bring
- A proactive, resourceful, and solution-oriented mindset.
- Ability to work independently with minimal oversight in a remote environment.
- Strong relationship-building skills and a collaborative approach.
- High attention to detail and commitment to quality.
Benefits And Perks
- Employee portion of medical plan premiums are covered after 3 years.
- 4%-10% employee savings plan match based on tenure.
- Paid parental leave (up to 12 weeks).
- Caregiver leave.
- Adoption and surrogacy reimbursement.
- Opportunity to contribute to meaningful, mission-driven work.
Additional Information
- Full-time role working Monday through Friday.
- Occasional onsite presence required based on business needs.
- Candidates will be asked to provide samples of professional writing and PowerPoint presentations during the interview process.
Key skills/competency
- Executive Administrative Support
- Calendar Management
- Travel Arrangements
- Microsoft Office Suite
- PowerPoint Presentations
- Confidentiality
- Communication Skills
- Organizational Skills
- Interpersonal Skills
- Problem-Solving
Skills & topics
- Executive Administrative Assistant
- Operations
- Dallas
- Healthcare Administration
- Calendar Management
- Travel Coordination
- PowerPoint
- Microsoft Office
- Remote Work
- Confidentiality
How to get hired
- Tailor your resume: Highlight your 5-7 years of executive administrative experience, especially in healthcare. Emphasize Microsoft Office Suite proficiency, particularly PowerPoint, and your ability to handle confidential information.
- Craft a compelling cover letter: Express your proactive, resourceful, and solution-oriented mindset. Showcase your relationship-building skills and how you can support senior leaders effectively.
- Prepare for presentations: Be ready to present samples of your professional writing and PowerPoint creations, demonstrating your advanced skills.
- Understand the mission: Research Children's Health's mission to 'Make Life Better for Children' and articulate how your role contributes to this goal during the interview.
- Highlight remote work skills: Demonstrate your ability to work independently with minimal oversight in a remote environment, showcasing your strong organizational and multitasking abilities.
Technical preparation
Master Microsoft Office Suite, especially advanced PowerPoint.,Practice creating professional documents and reports.,Familiarize with calendar management software.,Prepare writing samples and presentation examples.
Behavioral questions
Describe handling confidential information discreetly.,How do you manage multiple priorities independently?,How do you build relationships with stakeholders?,Share an example of proactive problem-solving.
Frequently asked questions
- What is the work arrangement for the Executive Administrative Assistant role at Children's Health?
- This Executive Administrative Assistant position is primarily remote, with occasional onsite support required in Dallas, Texas, based on business needs. The schedule is Monday to Friday, 8:00 AM to 5:00 PM.
- What are the key responsibilities of an Executive Administrative Assistant at Children's Health?
- Key responsibilities include managing complex executive calendars, coordinating meetings, arranging travel, handling executive correspondence, developing presentations, providing confidential administrative support for sensitive projects, and assisting with budget monitoring. You will also support personnel processes and respond to inquiries.
- What qualifications are needed for the Executive Administrative Assistant position?
- Candidates should have 5-7 years of executive administrative experience, preferably in healthcare, and an Associate degree or equivalent experience. Advanced proficiency in Microsoft Office (especially PowerPoint), strong communication, organizational, multitasking, and interpersonal skills are essential. The ability to handle confidential information with discretion is also required.
- How can I showcase my skills for the Executive Administrative Assistant role at Children's Health?
- During the interview process, you will be asked to provide samples of your professional writing and PowerPoint presentations. It's also beneficial to highlight your proactive mindset, ability to work independently remotely, strong relationship-building skills, and attention to detail.
- What benefits does Children's Health offer to employees?
- Children's Health offers benefits such as employee medical plan premium coverage after 3 years, a 4%-10% employee savings plan match based on tenure, paid parental leave (up to 12 weeks), caregiver leave, and adoption/surrogacy reimbursement. Employees also contribute to meaningful, mission-driven work.
- What is the mission of Children's Health?
- The mission of Children's Health is to 'Make Life Better for Children.' They strive to deliver extraordinary patient and family experiences through cutting-edge treatments and affiliations, while also contributing to the broader community's well-being.