Accounting Assistant

Accounting Assistant - ChildFund Philippines Foundation, Inc.

ChildFund is seeking an Accounting Assistant for its Philippines office in Pasig City, Manila. This is a full-time, grant-funded position for 12 months, subject to the award of the grant.

About ChildFund

ChildFund is a child-focused international development organization working in 23 countries. We connect children with the resources they need to grow up healthy, educated, skilled, and safe. Our values emphasize freedom, safety, confidence, connection, growth, learning, and leadership. We are committed to creating a safe environment and have a zero-tolerance policy for sexual exploitation, abuse, and harassment (SEAH).

About This Role

The Accounting Assistant will provide essential accounting and financial management support to the host Country Partner. This role ensures compliance with ChildFund policies, US GAAP, and local GAAP/IFRS standards. Key responsibilities include meeting statutory and tax requirements and facilitating audit processes.

Required Experience and Education

• Accounting or Business Management graduates preferred.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Xero, Oracle).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, macros); knowledge of Google Sheets.
• Experience in preparing and analyzing financial statements (balance sheets, income statements, cash flow statements) and familiarity with GAAP/IFRS.
• Ability to assist with budgeting, forecasting, and variance analysis.
• Strong interpersonal skills for effective collaboration in a multicultural environment.

Primary Responsibilities

General Accounting and Bookkeeping

• Ensure all financial transactions have appropriate supporting documentation per ChildFund policies, donor terms, and internal controls.
• Accurately record all financial transactions, including fund transfers, check vouchers, and journal vouchers.
• Review supporting documents and process payment requests through the Accounts Payable module.
• Timely prepare fund transfers and disburse payments to suppliers, partners, employees, and third parties, including tax and social security offices.
• Ensure correct coding and entry of project expenses.

Financial Statutory Requirements

• Ensure accounting transactions comply with ChildFund accounting policies, US GAAP, and local GAAP/IFRS.
• Recognize and timely pay required withholding taxes.
• Coordinate and support the Country Partner for external and internal audits and implement corrective actions.

Child Safeguarding

Remain alert to child safeguarding risks, promote strong safeguarding practices, understand policies and procedures, and adhere to the Safeguarding Policy.

Others

Perform any other duties assigned by the supervisor.

Required Competencies

ChildFund’s Core Competencies

• Teamwork: Collaborate effectively and respectfully with others.
• Communication: Communicate with empathy, tact, and using storytelling when appropriate.
• Results Orientation: Proactively achieve organizational goals and quality standards.
• Decision Making: Use sound judgment, critical thinking, and innovation to solve problems.
• Resilience: Thrive in dynamic and complex environments.
• Digital Literacy: Adopt and champion new technologies.

Other Required Competencies

• Proficiency in accounting software and Microsoft Office Suite (Advanced Excel, Word, Outlook).
• Self-directed with strong organizational and planning skills; ability to work independently under pressure and remotely.
• Ability to meet deadlines and stay updated on statutory requirement changes.

Key skills/competency

• Accounting Software Proficiency
• Microsoft Excel
• Financial Reporting
• Budgeting and Forecasting
• US GAAP
• IFRS
• Accounts Payable
• Withholding Taxes
• Audit Support
• Child Safeguarding