Executive Assistant

About Chartis

Chartis comprises 1,350 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human.

Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle.

Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better.

Chartis has offices in Boston, Chicago, New York, Washington D.C., and Nashville.

Remote work is allowed.

Role Overview: Executive Assistant

Chartis is looking for a driven, dynamic, organized and collaborative Executive Assistant to provide remote support to 5-7 senior partners in the firm, with a focus on calendar management, travel planning, and expense report management.

Key Responsibilities

• Proactively manage assigned partner calendars, including scheduling meetings and identifying and resolving conflicts based on a thorough understanding of partner clients, activities, and priorities.
• Plan and manage travel for assigned partners, who typically visit multiple US cities each week.
• Prepare and submit monthly expense reports.
• Assist with time reporting as needed.
• Manage client contact information as needed in CRM system (SalesForce).
• Create and manage correspondence (e.g., e-mails, holiday cards) as needed.
• Type and proofread documents (e.g., engagement letters, reports) upon request.
• Occasional support and coordination of office meetings, including catering and conference room reservations.
• Practice administrative support including business development, internal meetings, industry events, etc.
• Support other special projects and/or administrative activities in support of firm objectives as assigned.

Qualifications And Desired Skills

• At least 3-5 years of experience providing executive-level support in a professional services environment (e.g., consulting, legal, financial services).
• Bachelor’s degree preferred.
• Exceptional organizational skills, including ability to multi-task and prioritize competing demands in a fast-paced, dynamic environment.
• Excellent verbal and written communication skills.
• Outstanding client service orientation – highly responsive and willing to go the extra mile.
• Keen attention to detail.
• Able to identify and solve problems with little direction proactively and independently.
• Sound judgment and a high level of maturity.
• Outstanding team player and contributor to a collaborative, energizing, and fun work environment.
• Proficient in Microsoft Outlook and Word.
• Experience with SalesForce, HubSpot, MS Teams and Zoom preferred.
• Experience in event coordination a plus.
• Ability to travel ad hoc (~1-2 days per quarter).

Compensation & Benefits

The salary range for this Executive Assistant role is $68,000-$90,000, plus eligibility for an annual discretionary bonus. Chartis offers comprehensive benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits.

Diversity & Inclusion

Chartis prides itself on a diverse workforce, valuing the uniqueness of individuals and their different perspectives. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.

Key skills/competency

• Calendar Management
• Travel Planning
• Expense Reporting
• Executive Support
• Organizational Skills
• Communication Skills
• Client Service
• Microsoft Outlook
• SalesForce CRM
• Problem Solving