Executive Assistant

Position Description

CGI is the World's 5th largest independent IT and business process services company. We provide high-end business and IT Consulting, Systems Integration and IT & Business Management services. CGI has over 100+ IP-based business solutions in 40 countries spanning Financial Services, Government, Healthcare, Manufacturing, Retail, Telecommunications, Utilities and Oil & Gas. We are a proven and demonstrated success, achieving an industry-leading track record of timely, on-budget projects and innovative solutions.

CGI is currently seeking an Executive Assistant to provide high-level administrative support for the Senior Vice President of the Calgary Region based in our Calgary office.

If you are looking for a growth opportunity that will effectively utilize your skills and talents, and allow you to contribute to a leading organization, we invite you to apply!

Key Responsibilities:

• Responsible for handling SVP's email, calendar, travel logistics, expense reports
• Ensure the successful completion of ad hoc requests from SVP every day and provide assistance to the management team with ad hoc tasks and projects
• Act as a liaison and maintain open lines of communication with SVP and his management team and other members of the organization
• Anticipate and prepare materials needed for internal meetings, while attending regularly and taking meeting minutes
• Coordinate and run client meetings for SVP
• Assist the Marketing & Strategic Events Manager of Western Canada with executing external events and successfully coordinate with vendors, caterers and other providers for local events
• Weekly management of Business Development meetings and activities in Client Relationship Management for SVP
• Provide reception relief when needed by answering and transferring incoming calls, directing visitors as the need arises
• Develop, implement and evaluate new and/or revised methods, procedures and standards
• Complete monthly internal workstation audits as part of our Security Policy
• Provide support to the annual strategic planning for our business plan and ensure the execution of set priorities
• Be an active member of our office committees: Social Club Committee, Diversity and Inclusion, Sustainability Committee
• Assist with team building initiatives and provide continued overall support for organization culture and employee morale

Essential Qualifications:

• High level of integrity, decorum and confidentiality
• Have a good understanding of business vocabulary
• Ability to learn new technology and quickly adapt to changing environments
• Demonstrate critical thinking to help achieve organization goals
• Strong analytical and problem solving skills
• High level attention to detail, proven accuracy and thoroughness of tasks and projects.
• Strong organization and time leadership skills
• Highly motivated with the desire to provide outstanding quality of work
• Capable of working independently and effectively navigate and handle complex and time-sensitive/urgent situations

Qualifications:

• Minimum 5 years senior executive-level administrative support
• Intermediate/Advanced in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and Intermediate/Advanced technical skills with: desktop/laptops, mobile phones, telephones, conferencing technology
• Finance background is an asset but not necessary
• Post-secondary education in Business Administration or equivalent work experience

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes various factors including but not limited to skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $21/hr - $43/hr.

Life at CGI

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

• You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.
• Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
• You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team—one of the largest IT and business consulting services firms in the world.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Microsoft Office Suite
• Meeting Coordination
• Event Planning
• Communication Skills
• Confidentiality
• Organizational Skills