Administrative Assistant

Position Summary

CGI is seeking an Administrative Assistant to provide comprehensive administrative support to the U.S. Department of Homeland Security (DHS) in Washington, DC.

Key Responsibilities

• Provide administrative support to Senior Executive Service leaders and Front Office teams, including managing schedules, calendars, and daily plans, adapting to unexpected changes.
• Keep senior leaders informed in a fast-paced environment with competing priorities.
• Track assigned tasks and due dates, maintaining tasking systems as applicable.
• Offer confidential support to the Chief of Staff and Front Office team.
• Arrange conferences and meetings, including audio and visual conferencing requirements like Microsoft Teams.
• Review incoming correspondence, publications, regulations, policies, and directives affecting the organization, determining appropriate distribution and routing.
• Prepare and review outgoing correspondence for proper format and adherence to policy and procedures.
• Support the Division in preparing, editing, and reviewing written documents in English, including reports, forms, and various correspondences using Microsoft applications.
• Draft, edit, and review text for accuracy, grammar, punctuation, and logical presentation of information as requested.
• Compose memorandums and official organizational correspondences in English, preparing them for final signature.
• Create technical reports, papers, articles, and other materials involving the latest concepts in the financial/budgeting field.
• Resolve issues and negotiate differences in technical content, formatting, and data presentation, persuading others to accept editorial changes.
• Collaborate with Government experts to review submissions, validate processes, recommend improvements, and ensure the quality of published documentation.
• Rewrite portions of technical materials to ensure meaningful presentation of information.

Required Qualifications

• Duty hours are from 8:00 a.m. to 4:30 p.m., Monday through Friday.
• Clearance is required before performing work at DHS.
• Effective oral and written communication skills in English, with the ability to read, interpret, and apply Federal policy, directives, and regulations.
• Strong fact-gathering and research methodology skills.
• Excellent written and interpersonal communication skills, with the ability to work independently and as part of a team.
• Proficiency in software such as Windows, Adobe, MS Office Suite (Excel, Access, PowerPoint, and MS Word), SharePoint, and Teams.
• Periodic travel to authorized locations may be required in the performance of duties.

Compensation and Benefits

This role offers an hourly rate of $39.97. CGI provides a comprehensive benefits package including eligibility to participate in an attractive Share Purchase Plan (SPP) where the company matches dollar-for-dollar contributions, a 401(k) Plan and Profit Participation for eligible professionals. Additional benefits determined by the Service Contract Act include Paid Time Off (PTO), Paid Federal Holidays, and Health & Welfare Benefits.

Life at CGI

CGI fosters a culture of ownership, teamwork, respect, and belonging. As a CGI Partner, you'll be invited to be an owner from day one, contributing to the company's strategy and direction. Your work creates value, developing innovative solutions and building relationships while accessing global capabilities. You'll shape your career with supportive leaders and opportunities to deepen your skills and broaden your horizons within one of the largest IT and business consulting services firms in the world.

Key skills/competency

• Administrative Support
• Calendar Management
• Correspondence Management
• Document Review
• Technical Editing
• Microsoft Office Suite
• SharePoint
• Microsoft Teams
• Federal Policy
• Confidentiality