Administrative Coordinator
CFS · Houston, TX
- On site
- Full-time
- $57,500 / year
- Houston, TX
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Job highlights
- Manage AR/AP, billing, collections, and vendor coordination.
- Oversee intake, organization, and scanning of tax documents.
- Coordinate tax return assembly and delivery.
- Handle client correspondence and billing inquiries.
- Support firm-wide administrative projects and system modernization.
About the role
Administrative Coordinator – Tax & Business Office
Salary: $55,000–$60,000 base + up to $2,800/year in employer-paid benefits
Why This Opportunity Stands Out
- Employer-paid health insurance up to $2,000/month, plus dental, 401k, and generous PTO
- Clear path to grow into a firm manager role as partners delegate and scale operations
- Direct mentorship and hands-on training from partners and senior professionals
- High-visibility position supporting multiple partner firms and key stakeholders
- Opportunity to modernize systems and influence best practices during firm transformation
- Stable, family-oriented culture that genuinely supports work-life balance and flexibility
- Leadership team open to ideas, process improvements, and long-term career development
Key Responsibilities for the Administrative Coordinator – Tax & Business Office
- Manage AR/AP, billing, collections, and vendor coordination to support cash flow
- Oversee intake, organization, and digital scanning of tax documents
- Coordinate assembly and delivery of tax returns via hard copy and secure portals
- Handle client correspondence for signatures, document delivery, and billing questions
- Support firm-wide administrative projects as responsibility and trust grow
Qualifications For The Administrative Coordinator – Tax & Business Office
- 3+ years of office administration or business office experience (tax/CPA preferred)
- Hands-on experience with invoicing, billing, collections, or AR/AP
- Comfort working in paper-heavy environments alongside digital workflows
- Ability to learn and navigate proprietary systems
- Full-time, on-site availability in Houston (Galleria area)
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Key skills/competency
- Administrative Coordination
- Tax & Business Office
- AR/AP Management
- Billing and Collections
- Client Correspondence
- Digital Scanning
- Vendor Coordination
- Office Administration
- Firm Operations
- Process Improvement
Skills & topics
- Administrative Coordinator
- Office Administration
- Tax Preparation
- AR/AP
- Billing
- Collections
- Client Relations
- Business Office
- Houston Jobs
- Accounting Support
How to get hired
- Tailor your resume: Highlight 3+ years of office/business administration experience, emphasizing AR/AP, billing, and collections. Mention tax/CPA experience if applicable.
- Showcase adaptability: Detail your comfort with both paper-heavy and digital workflows, and your ability to quickly learn new systems.
- Demonstrate client focus: Provide examples of handling client correspondence for signatures, documents, and billing questions effectively.
- Express commitment: Confirm your full-time, on-site availability in Houston, showcasing your readiness to contribute to firm operations.
- Prepare for interviews: Be ready to discuss your experience with administrative projects and your interest in modernizing systems and career growth.
Technical preparation
Practice AR/AP, billing, and collections procedures.,Familiarize yourself with tax document handling.,Practice digital scanning and organization techniques.,Learn client communication best practices.
Behavioral questions
Describe handling client billing inquiries.,How do you manage multiple administrative tasks?,Explain your experience with system modernization.,How do you support a team's workflow?
Frequently asked questions
- What is the salary range for the Administrative Coordinator role at CFS?
- The Administrative Coordinator role at CFS offers a base salary between $55,000 and $60,000 annually, with additional employer-paid benefits of up to $2,800 per year.
- What benefits does CFS offer for the Administrative Coordinator position?
- CFS provides comprehensive benefits, including employer-paid health insurance up to $2,000 per month, dental insurance, a 401k plan, and generous paid time off (PTO).
- What is the primary work arrangement for this Administrative Coordinator role?
- This is a full-time, on-site position requiring your presence in the Houston office, specifically in the Galleria area.
- What experience is required for the Administrative Coordinator job at CFS?
- Candidates need at least 3 years of office administration or business office experience. Experience in tax or CPA firms is preferred, along with hands-on AR/AP, billing, or collections experience.
- Are there opportunities for career growth in this Administrative Coordinator role?
- Yes, CFS offers a clear path for growth, with opportunities to advance into a firm manager role as the partners delegate and scale operations. Direct mentorship from partners and senior professionals supports this development.
- What kind of administrative projects will the Administrative Coordinator be involved in?
- The Administrative Coordinator will support firm-wide administrative projects, with increasing responsibility and trust as they grow within the role. This includes opportunities to modernize systems and influence best practices.
- What is the company culture like at CFS for an Administrative Coordinator?
- CFS fosters a stable, family-oriented culture that genuinely supports work-life balance and flexibility. The leadership team is open to new ideas, process improvements, and long-term career development.
- What are the main responsibilities of an Administrative Coordinator at CFS?
- Key responsibilities include managing AR/AP, billing, collections, vendor coordination, overseeing tax document intake and scanning, coordinating tax return assembly and delivery, and handling client correspondence.
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