Administrative Support Specialist

Administrative Support Specialist

Century Fire Protection is seeking an experienced Administrative Support Specialist to join our team. This role is crucial for ensuring the efficient operation of our department and company.

Job Summary

The Administrative Support Specialist will provide advanced administrative and operational support. This position involves a wide range of duties, including supporting leadership, coordinating office and project functions, and ensuring adherence to company policies and procedures.

Essential Duties and Responsibilities

• Provide administrative and project support to managers and divisions.
• Prepare and review correspondence, reports, presentations, and spreadsheets with a high degree of accuracy.
• Track and process invoices and purchase orders.
• Serve as a liaison between departments, vendors, and clients to ensure clear communication and efficient workflow.
• Purchase and manage supplies and equipment, including researching items, obtaining price quotes, and receiving purchase orders.
• Enter job-related information (job numbers and other project-specific information) into the database.
• Review, track, and prepare invoices and purchase orders, and maintain transaction records.
• May coordinate calendars, meetings, and travel for management and key staff.

Education and Experience

• High School Diploma required.
• 3-5 years of related experience is necessary.

Computer Skills

• Proficiency in Microsoft Office Suite is required.
• Experience with D365 is helpful.

Physical Demands

This role requires prolonged periods of sitting at a desk and working on a computer. Occasional lifting of up to 25 pounds (files, binders, office supplies) may be necessary.

What's In It For You!

Century Fire Protection is a growing leader in the fire protection industry, offering a dynamic work environment with ample opportunities for career advancement. We empower our employees and are committed to providing a supportive workplace. Join a company with a strong reputation and a commitment to excellence.

Benefits

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term & Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(K) with Company Match
• Employee Assistance Program
• Employee Relief Fund
• Supplemental Insurance (Critical Illness, Hospitalization & Accident)

Key skills/competency

• Administrative Support
• Microsoft Office Suite
• D365
• Invoicing
• Purchase Orders
• Communication
• Organization
• Project Support
• Data Entry
• Customer Service