Administrative Support Specialist
Century Fire Protection · Fort Worth, TX
- On site
- Full-time
- $55,000 / year
- Fort Worth, TX
Job highlights
- Provide advanced administrative and operational support.
- Manage invoices, purchase orders, and supplies.
- Coordinate projects and serve as a liaison.
- Utilize Microsoft Office Suite daily.
- Grow career with a leading company.
About the role
Administrative Support Specialist
Century Fire Protection is seeking an experienced Administrative Support Specialist to join our team. This role is crucial for ensuring the efficient operation of our department and company.
Job Summary
The Administrative Support Specialist will provide advanced administrative and operational support. This position involves a wide range of duties, including supporting leadership, coordinating office and project functions, and ensuring adherence to company policies and procedures.
Essential Duties and Responsibilities
- Provide administrative and project support to managers and divisions.
- Prepare and review correspondence, reports, presentations, and spreadsheets with a high degree of accuracy.
- Track and process invoices and purchase orders.
- Serve as a liaison between departments, vendors, and clients to ensure clear communication and efficient workflow.
- Purchase and manage supplies and equipment, including researching items, obtaining price quotes, and receiving purchase orders.
- Enter job-related information (job numbers and other project-specific information) into the database.
- Review, track, and prepare invoices and purchase orders, and maintain transaction records.
- May coordinate calendars, meetings, and travel for management and key staff.
Education and Experience
- High School Diploma required.
- 3-5 years of related experience is necessary.
Computer Skills
- Proficiency in Microsoft Office Suite is required.
- Experience with D365 is helpful.
Physical Demands
This role requires prolonged periods of sitting at a desk and working on a computer. Occasional lifting of up to 25 pounds (files, binders, office supplies) may be necessary.
What's In It For You!
Century Fire Protection is a growing leader in the fire protection industry, offering a dynamic work environment with ample opportunities for career advancement. We empower our employees and are committed to providing a supportive workplace. Join a company with a strong reputation and a commitment to excellence.
Benefits
- Medical, Dental, and Vision Insurance
- Flexible Spending Accounts
- Voluntary Life Insurance
- Short-term & Long-term Disability
- Paid Time Off
- Paid Holidays
- 401(K) with Company Match
- Employee Assistance Program
- Employee Relief Fund
- Supplemental Insurance (Critical Illness, Hospitalization & Accident)
Key skills/competency
- Administrative Support
- Microsoft Office Suite
- D365
- Invoicing
- Purchase Orders
- Communication
- Organization
- Project Support
- Data Entry
- Customer Service
Skills & topics
- Administrative Support Specialist
- Administrative Assistant
- Office Coordinator
- Data Entry
- Invoicing
- Purchase Orders
- Microsoft Office Suite
- D365
- Project Support
- Customer Service
- Fort Worth
- Texas
- Fire Protection
- Century Fire Protection
How to get hired
- Tailor your resume: Highlight your 3-5 years of experience in administrative support, emphasizing proficiency in Microsoft Office Suite and any D365 experience for Century Fire Protection roles.
- Craft a compelling cover letter: Express your enthusiasm for Century Fire Protection's mission and detail how your skills align with the Administrative Support Specialist duties, mentioning Fort Worth, TX.
- Prepare for interviews: Be ready to discuss your experience with managing invoices, purchase orders, and inter-departmental communication, showcasing your organizational skills and problem-solving abilities.
- Showcase technical skills: Be prepared to demonstrate your proficiency in Microsoft Office Suite and discuss any experience with D365 during the interview process.
- Research the company: Understand Century Fire Protection's services and growth in the fire protection industry to articulate your interest and fit during your application.
Technical preparation
Master Microsoft Office Suite functions.,Familiarize with D365 interface.,Practice spreadsheet and presentation creation.,Understand invoice and PO processing.
Behavioral questions
Describe handling multiple administrative tasks.,How do you manage vendor communications?,Give an example of strong organizational skills.,How do you ensure accuracy in reports?
Frequently asked questions
- What are the key responsibilities for an Administrative Support Specialist at Century Fire Protection?
- The Administrative Support Specialist at Century Fire Protection is responsible for providing advanced administrative and operational support, including preparing correspondence, managing invoices and purchase orders, serving as a liaison between departments, vendors, and clients, and purchasing supplies. You'll also be responsible for entering job-related information into a database and potentially coordinating calendars and travel.
- What qualifications are needed to be an Administrative Support Specialist at Century Fire Protection?
- To be considered for the Administrative Support Specialist role at Century Fire Protection, you'll need a High School Diploma and 3-5 years of related administrative experience. Strong proficiency in the Microsoft Office Suite is essential, and experience with D365 is a plus.
- Is this Administrative Support Specialist position in Fort Worth, TX remote or on-site?
- The job description for the Administrative Support Specialist role specifies a location in Division 18 Fort Worth, TX, indicating that this is an on-site position.
- What kind of career growth opportunities are available at Century Fire Protection?
- Century Fire Protection emphasizes growth, stating it's 'still growing!' and offers 'countless opportunities for career growth.' As one of the largest fire protection companies, they provide a supportive environment where employees are empowered, suggesting significant potential for advancement.
- What benefits does Century Fire Protection offer to its employees?
- Century Fire Protection offers comprehensive benefits, including Medical, Dental, Vision, Flexible Spending Accounts, Voluntary Life Insurance, Short-term & Long-term Disability, Paid Time Off, Paid Holidays, 401(K) with Company Match, Employee Assistance Program, Employee Relief Fund, and Supplemental Insurance options.
- How important is Microsoft Office Suite proficiency for the Administrative Support Specialist role?
- Proficiency in the Microsoft Office Suite is a critical requirement for the Administrative Support Specialist position at Century Fire Protection. You will be using these tools daily for tasks such as preparing correspondence, reports, presentations, and spreadsheets.
- Does Century Fire Protection hire for roles other than Administrative Support Specialist?
- Yes, Century Fire Protection is a large and growing company with a wide range of positions available. The company highlights that there are 'countless opportunities for career growth' across various roles within their operations.