Project Support Coordinator

Project Support Coordinator

CBRE is seeking an experienced Project Support Coordinator to join their team. This role provides crucial administrative support to the Project Team, ensuring efficient management of project directories, filing systems, and GDrive access. The successful candidate will also contribute to general project support, vendor management, procurement processes, and cost management.

Key Responsibilities

• Project and General Support: Maintain key internal systems including Tririga, Oracle, GDrive, and Procore. Coordinate communication between departments and assist with onboarding new team members and consultants.
• Vendor Management and Payment: Oversee Purchase Order (PO) requests, approvals, and payments. Track and expedite invoice approvals to prevent delays and manage Accounts Payable requests.
• Procurement: Manage the process for setting up new suppliers. Raise POs according to company procedures and vendor instructions, and diligently check vendor documentation.
• Cost Management: Update PO Receipts in Oracle and manage cost consultants' Cost Reports. Reconcile Cost Reports with invoice logs and US 'Spend Report'.
• Ad Hoc Duties: Perform other reasonable duties as requested by the Senior Commercial Manager.

Requirements

• Excellent organizational and communication skills.
• Proficiency in Microsoft Office and GSuite (Google Drive).
• Experience with Tririga, Oracle, and Procore is a plus.
• Strong attention to detail and ability to work accurately.
• Ability to thrive in a fast-paced environment and meet deadlines.
• Good problem-solving and analytical skills.

Key skills/competency

• Project Support
• Project Coordinator
• Administrative Support
• Vendor Management
• Procurement
• Cost Management
• Tririga
• Oracle
• Procore
• Microsoft Office

Important Note on Employment Transition:

Please be advised that effective January 1, 2025, CBRE Project Management and Turner & Townsend have consolidated into a single global business entity. As a candidate applying for this position, you should be aware that while your initial employment may be with CBRE GWS, you will subsequently transfer directly to Turner & Townsend at a date to be determined.