Project Support Coordinator
CBRE · London, England, United Kingdom
- On site
- Full-time
- $60,000 / year
- London, England, United Kingdom
Job highlights
- Support project teams with administrative tasks.
- Manage project systems, vendors, and procurement.
- Handle financial reconciliation and cost tracking.
- Requires strong organizational and software skills.
- Potential transition to Turner & Townsend.
About the role
Project Support Coordinator
CBRE is seeking an experienced Project Support Coordinator to join their team. This role provides crucial administrative support to the Project Team, ensuring efficient management of project directories, filing systems, and GDrive access. The successful candidate will also contribute to general project support, vendor management, procurement processes, and cost management.
Key Responsibilities
- Project and General Support: Maintain key internal systems including Tririga, Oracle, GDrive, and Procore. Coordinate communication between departments and assist with onboarding new team members and consultants.
- Vendor Management and Payment: Oversee Purchase Order (PO) requests, approvals, and payments. Track and expedite invoice approvals to prevent delays and manage Accounts Payable requests.
- Procurement: Manage the process for setting up new suppliers. Raise POs according to company procedures and vendor instructions, and diligently check vendor documentation.
- Cost Management: Update PO Receipts in Oracle and manage cost consultants' Cost Reports. Reconcile Cost Reports with invoice logs and US 'Spend Report'.
- Ad Hoc Duties: Perform other reasonable duties as requested by the Senior Commercial Manager.
Requirements
- Excellent organizational and communication skills.
- Proficiency in Microsoft Office and GSuite (Google Drive).
- Experience with Tririga, Oracle, and Procore is a plus.
- Strong attention to detail and ability to work accurately.
- Ability to thrive in a fast-paced environment and meet deadlines.
- Good problem-solving and analytical skills.
Key skills/competency
- Project Support
- Project Coordinator
- Administrative Support
- Vendor Management
- Procurement
- Cost Management
- Tririga
- Oracle
- Procore
- Microsoft Office
Important Note on Employment Transition:
Please be advised that effective January 1, 2025, CBRE Project Management and Turner & Townsend have consolidated into a single global business entity. As a candidate applying for this position, you should be aware that while your initial employment may be with CBRE GWS, you will subsequently transfer directly to Turner & Townsend at a date to be determined.
Skills & topics
- Project Support Coordinator
- Project Management
- Administrative Support
- Vendor Management
- Procurement
- Cost Management
- Tririga
- Oracle
- Procore
- CBRE
- London Jobs
- Hybrid Work
- Coordination
How to get hired
- Tailor your resume: Highlight administrative, project support, and system experience (Tririga, Oracle, Procore).
- Showcase skills: Emphasize organizational, communication, attention to detail, and problem-solving abilities in your application.
- Address requirements: Clearly state your proficiency with Microsoft Office, GSuite, and any relevant project management software.
- Understand the transition: Be aware of and mention your understanding of the CBRE/Turner & Townsend consolidation in your cover letter.
- Prepare for interviews: Be ready to discuss your experience with managing deadlines and working in fast-paced environments.
Technical preparation
Master Microsoft Office and Google Drive suite.,Familiarize with Tririga, Oracle, Procore systems.,Practice data entry and system updates.,Understand procurement and invoice processing.
Behavioral questions
Describe managing multiple tasks under pressure.,How do you ensure accuracy in your work?,Provide an example of coordinating across teams.,How do you handle invoice discrepancies or delays?
Frequently asked questions
- What is the work arrangement for the Project Support Coordinator role at CBRE in London?
- The Project Support Coordinator role at CBRE in London operates on a hybrid model, requiring employees to be in the office 2-3 times per week.
- What software experience is considered a plus for the Project Support Coordinator position?
- Experience with Tririga, Oracle, and Procore is considered a plus for the Project Support Coordinator role at CBRE.
- Will I be working for CBRE or Turner & Townsend if I accept this role?
- While your initial employment may be with CBRE GWS, you will subsequently transfer directly to Turner & Townsend at a date to be determined, following the consolidation of CBRE Project Management and Turner & Townsend.
- What are the key responsibilities of a Project Support Coordinator at CBRE?
- Key responsibilities include managing project directories, filing systems, GDrive access, coordinating communication, vendor management, procurement, cost management, and processing payments.
- Does this Project Support Coordinator role involve travel?
- Yes, this role requires quarterly travel to sites in Europe.
- What essential skills are needed for the Project Support Coordinator job at CBRE?
- Essential skills include excellent organizational and communication abilities, proficiency in Microsoft Office and GSuite, strong attention to detail, problem-solving, and analytical skills.