Receptionist Administrative Assistant

Receptionist Administrative Assistant

CBRE Asia Pacific is seeking a Receptionist/Administrative Assistant to manage front desk operations and provide administrative support to the ANZ GRE team and across all departments. This role is crucial for ensuring smooth day-to-day office functions, maintaining a welcoming environment for visitors, and supporting organizational efficiency. The position reports to the Senior Manager (APAC GRE) and collaborates closely with the AFM, local GRE POCs, all staff, and business stakeholders.

The Opportunity

• Welcome visitors, contractors, and clients and manage registrations via the Visitor Management System.
• Answer and direct incoming phone calls professionally.
• Manage incoming and outgoing mail, postage, couriers, and distribution of publications.
• Monitor and order stationery and pantry supplies; receive and organize deliveries.
• Provide basic support for office equipment to ensure smooth day-to-day operations.
• Support the local GRE point of contact with facilities maintenance, repairs, and cleanliness standards.
• Assist with sourcing vendors, obtaining quotes, and managing contract renewals.
• Provide support during office fit-out or leasehold improvement projects.
• Work with GRE, WBD Security, Health & Safety teams, and the landlord to support site security and compliance.
• Maintain accurate document filing and records (e.g. SharePoint).
• Raise purchase orders, process invoices, and liaise with Accounts to resolve issues.
• Provide general administrative support, assist with process improvements, and complete ad-hoc tasks as required.
• This is a full-time casual role, 12-month placement with potential to extend.

Our Ideal Person Is Someone Who

• Has a Certificate III in Business (Administration) or equivalent experience in Reception/administration.
• Has experience using office systems, including Microsoft Office, Visitor Management Systems, and accounting systems (e.g. SAP).
• Possesses strong organizational skills with the ability to manage multiple tasks effectively.
• Demonstrates excellent communication skills with a clear customer-focused approach.
• Is confident working independently and collaboratively within a team.
• Has a high attention to detail with a proactive, solution-focused mindset.
• Is professional and approachable, able to create a welcoming environment.
• Is reliable and adaptable, able to remain calm in a fast-paced setting.
• Has demonstrated integrity and commitment to confidentiality and professionalism.
• Is comfortable using digital tools and systems to support efficient office operations.

What’s in it for you?

• Rewarding career development opportunities across CBRE with free training and ongoing professional support.
• Being part of a global leader dedicated to recognizing and rewarding employees in line with the Company’s RISE Values.

Join our Community of Flexible Workers

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service, and excellence — and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

We look forward to hearing from you!

Key skills/competency

• Receptionist
• Administrative Assistant
• Front Desk Operations
• Visitor Management System
• Microsoft Office
• Customer Service
• Facilities Management
• Organizational Skills
• Communication Skills
• Confidentiality