Administrative Assistant

Administrative Assistant to Vice Presidents

Caterpillar Inc. is a global leader in construction and mining equipment, committed to building a better, more sustainable world. Join our Electrification + Energy Solutions Division and help scale the next generation of technologies.

About the Role

We are seeking a proactive and detail-oriented Administrative Assistant to support Vice Presidents and division leadership. This role is critical for ensuring smooth global operations and requires strong emotional intelligence, adaptability, and a collaborative mindset.

What You Will Do

• Manage day-to-day global operational and administrative needs for Vice Presidents and leaders.
• Facilitate domestic and international travel arrangements, including payments and expense processing.
• Oversee office procedures, including organizational documents, records, and data entry.
• Support global communications by maintaining a master calendar for events and meetings.
• Maintain strict confidentiality of sensitive information.
• Streamline administrative processes and optimize executive productivity.

What You Have

• Proven ability in processing information with precision and quality assurance.
• Experience in fostering teamwork and aligning diverse groups.
• Strong written and verbal communication skills.
• Adaptability to shifting priorities and new processes.
• Skill in balancing concurrent projects and meeting deadlines.
• Adeptness at problem-solving and implementing effective solutions.
• Advanced proficiency in scheduling and calendar management tools.
• Experience in coordinating meetings, travel, and office logistics.

Top Candidates Will Also Have

• Bachelor’s degree or equivalent.
• Proven experience supporting senior executives in a global organization.
• Strong organizational and prioritization skills.
• Exceptional communication skills and ability to maintain confidentiality.
• Proficiency in travel coordination and expense management systems (e.g., Concur).
• Proficiency with Microsoft Office 365 and enterprise systems (Workday, Viva Engage).
• High emotional intelligence and adaptability.
• Demonstrated ability to streamline processes and improve operational efficiency.

Additional Information

• Primary Location: Irving, TX
• Onsite Requirement: Up to 5 days/week
• Travel: None
• Relocation: Not available
• Sponsorship: Not available

What You Will Get

• Rewarding career opportunities at Caterpillar.
• Comprehensive benefits package available from day one (medical, dental, vision, 401K).
• Potential for an annual bonus.
• Paid vacation days and paid holidays.
• Equal opportunity employer committed to diversity and inclusion.

About Caterpillar

Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment. We are committed to a reduced-carbon future and providing exceptional value to our customers.

Key Skills/Competency

• Administrative Support
• Executive Assistant
• Global Operations
• Calendar Management
• Travel Coordination
• Expense Reporting
• Microsoft Office 365
• Confidentiality
• Problem Solving
• Communication Skills