Team Administrator

About Caritas Australia

We are Compassion in Action. Caritas Australia is the international humanitarian and aid agency of the Australian Catholic Church. We have a vision to end poverty, promote justice and uphold dignity for all. We partner with the most vulnerable communities to help them build better outcomes by improving access to sustainable livelihoods, clean water, sanitation and education.

Why work for Caritas Australia?

You will join a team of like-minded individuals who are passionate about tackling poverty and injustice. As part of the Caritas Australia team, you will also benefit from:

• Advancing your career within the International Aid & Development sector with a focus on professional development and on the job learning opportunities
• Hybrid working arrangements, to support your work/life balance
• Generous leave benefits including wellbeing, birthday, and 14 weeks of gender-neutral parental leave
• Not-for-Profit salary packaging offered

What does the Team Administrator role involve?

This is a Permanent Part-Time role for 4 days. Reporting to the Programs & Advancement Operations Coordinator, you will be responsible for providing high-quality administrative and operational support to drive efficiency across both departments.

Key responsibilities will include (but not limited to):

• Coordinate financial operations including processing Departmental expenses and invoices, reconciliation and approvals
• Maintenance of filing and systems including implementation of improvements across systems and processes
• Providing event and meeting support including calendar management, agendas, actions, catering, maintaining of office supplies and ensuring meeting spaces are organised
• Organising and managing travel and accommodation arrangements for Department staff

This role is based in our Mascot office and will work a hybrid model, including two days in the office per week.

Who are we looking for?

The successful candidate will have a deep commitment to Caritas Australia’s mission to end poverty and injustice by promoting human dignity for all, as well as a dedication to the principles of Catholic Social Teaching that guide our global efforts. They will have a mix of the following qualifications, skills and experience:

• Certificate III or IV in Business Administration or equivalent or progress towards one
• Minimum 1 - 3 years’ experience administrative support in a multiteam or fast-paced environment
• Experience in ensuring timely completion of project tasks and effective stakeholder management
• Experience in acquittals, reconciliations and payment processes
• Adaptable to different systems and technology

How to apply

We encourage you to apply even if you don’t meet all the listed qualifications. We value diverse experiences, and we believe in potential. If you’re passionate about this role and believe you can make a valuable contribution, we’d love to hear from you!

We encourage you to apply early, as we will be assessing candidates as they come in and may close the ad earlier if necessary.

For any further questions or enquiries, please contact the people team at People.Culture@caritas.org.au . Otherwise, please submit you cover letter and CV through the relevant links.

We are committed to ensuring an inclusive recruitment process. If you require any adjustments or accommodations during the application or interview process, please contact us.

Our commitment to safeguarding – Caritas Australia

Caritas Australia recognises the personal dignity and rights of all people, especially children and vulnerable adults. As part of your employment, you will be required to undergo relevant background checks (Police Checks, Working with Children Checks, Reference Checks), abide by our safeguarding policies, and sign our Code of Conduct including Professional Behaviour Standards for the Protection of Children and Vulnerable Adults.

Our commitment to diversity - Caritas Australia

Caritas Australia encourages and supports an inclusive and diverse workforce. We consider applications regardless of race, sex, gender and disability. Aboriginal and Torres Strait Islander peoples, members of minority groups, and people with disabilities are encouraged to apply.

Our commitment to safety and wellbeing - Caritas Australia

Depending on your role, Caritas Australia may require you to undertake health checks or receive vaccinations to ensure your safety and wellbeing at work.

Key skills/competency

• Administrative Support
• Financial Operations
• Reconciliation and Approvals
• Stakeholder Management
• Calendar Management
• Travel Arrangements
• Systems Improvement
• Event Coordination
• Not-for-Profit Experience
• Attention to Detail