Graduate HR Generalist - APAC
Canonical · APJ
- Remote
- Volunteer
- $60,000 / year
Job highlights
- Support APAC region HR functions and team members.
- Maintain HRIS accuracy and process employee data.
- Manage global HR projects and initiatives.
- Partner with managers to drive people strategy.
- Process new hires and assist with benefits.
About the role
About Canonical
Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1200+ colleagues in 75+ countries and very few office based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
The company is founder led, profitable and growing.
About the Role
We require an HR function that thinks and acts globally. We're looking for a Graduate HR Generalist to offer their expertise to our APAC region. It's an exciting time to join with the opportunity to help shape and create an HR function for the future. You will demonstrate a high work ethic and the personal confidence to set and defend high expectations of colleagues, counterparts and processes. You must be able to work independently, take a hands-on approach, and interface effectively with professionals at all levels. You'll need excellent communication, professional and interpersonal skills as well as the ability to function in a proactive, innovative environment. We look to HR both to support our colleagues in their personal needs and development, and also to maintain consistently high standards across multiple teams, managers and directors.
Location: This role will be based remotely in the APAC region
Responsibilities
- Provide HR support by answering team members’ questions and responding to requests regarding their employment and contracts, escalating when necessary. Requests may include information about the new starter process and onboarding, questions regarding global benefits, employment verifications, and other general inquiries.
- Maintain our HRIS, ensuring a high degree of accuracy and timeliness in processing all team member changes and new joiners.
- Owning global projects (e.g. engagement, training or culture initiatives)
- Partnering with the managers and employees - supporting HR processes and driving the people strategy for your areas of responsibility
- Working as a truly global partner to colleagues, especially leads, managers and executives
- Process new hires, including country-specific on-boarding documentation, creation of files, systems set-up, and coordination of introductory reviews.
- Provide support to employees for the enrollment and processing of benefits and the payroll process, ensuring monthly data is provided on time and is accurate.
- Liaise with payroll to guarantee smooth salary payments.
- Create purchase orders for internal departments.
- Provide administrative support to employees for the enrollment and processing of benefits.
- Conduct regular audits of employment files and systems to ensure they are up-to-date, accurate, and GDPR compliant.
- Continually work to better our processes, spotting areas we can improve to drive our function forward.
What we are looking for in you
- Track record of exceptional achievement from high school and graduate studies.
- Internship experience working in an HR/People team is beneficial, preferably in the Technology industry.
- Excellent verbal and written communication skills.
- Able to prioritize complex workloads, manage time effectively and work well under pressure.
- Self-motivated and results-orientated with a clear focus on accuracy.
- High level of honesty, integrity, and ability to handle confidential data.
- Flexible attitude and easily adaptable to change.
- Willing to take the initiative and provide suggestions and ideas to contribute to the success of the role/team.
- Ambitious to grow your career within HR.
- Willingness to travel up to 4 times a year for internal events
What we offer colleagues
We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
- Distributed work environment with twice-yearly team sprints in person.
- Personal learning and development budget of USD 2,000 per year.
- Annual compensation review.
- Recognition rewards.
- Annual holiday leave.
- Maternity and paternity leave.
- Employee Assistance Programme.
- Opportunity to travel to new locations to meet colleagues.
- Priority Pass, and travel upgrades for long haul company events.
About Canonical
Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world of software. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do. Most colleagues at Canonical have worked from home since its inception in 2004. Working here is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game.
Canonical is an equal opportunity employer
We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
Key skills/competency
- HR Generalist
- Human Resources
- HRIS
- Onboarding
- Benefits Administration
- Payroll Processing
- GDPR Compliance
- Employee Relations
- Talent Management
- Open Source Technology
Skills & topics
- HR Generalist
- Human Resources
- HR Support
- Onboarding
- Benefits Administration
- Payroll
- HRIS
- APAC Region
- Graduate Role
- Technology HR
How to get hired
- Tailor your resume: Highlight achievements in HR internships and academic excellence, emphasizing technology industry experience.
- Showcase your skills: Detail your communication, prioritization, and time management abilities, along with integrity in handling confidential data.
- Emphasize initiative: Demonstrate a proactive and results-oriented approach, focusing on accuracy and a willingness to improve processes.
- Highlight ambition: Express your career aspirations within HR and your eagerness to contribute to a global team.
- Prepare for remote work: Show evidence of self-motivation and ability to work independently in a distributed environment.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the key responsibilities for a Graduate HR Generalist at Canonical in the APAC region?
- The Graduate HR Generalist will provide comprehensive HR support to the APAC region, including answering employee queries on employment and contracts, maintaining HRIS accuracy, managing global HR projects, partnering with managers on HR processes, processing new hires, assisting with benefits and payroll, and conducting file audits. They will also focus on continuous process improvement.
- What qualifications are most important for this Graduate HR Generalist role at Canonical?
- Canonical is looking for candidates with a track record of exceptional academic and high school achievement. While not strictly required, internship experience in HR, especially within the technology industry, is beneficial. Excellent communication skills, the ability to manage complex workloads under pressure, self-motivation, integrity, and adaptability are also crucial.
- How does Canonical approach compensation and benefits for its Graduate HR Generalist roles?
- Canonical offers competitive compensation that considers geographical location, experience, and performance, with annual reviews. They also provide a performance-driven annual bonus and a range of benefits designed to reflect company values and meet local needs globally, including a personal learning and development budget.
- What is the work environment like at Canonical for a Graduate HR Generalist?
- Canonical operates in a distributed work environment with over 1200 colleagues in 75+ countries. While most roles are remote, teams meet twice yearly in person for strategic alignment. The culture encourages a proactive, innovative approach and challenges employees to think differently and work smarter.
- Is there an opportunity for career growth within HR at Canonical for a Graduate HR Generalist?
- Yes, Canonical explicitly seeks candidates who are ambitious to grow their careers within HR. The role offers the chance to help shape and create an HR function for the future and provides a personal learning and development budget to support professional growth.
- Does this Graduate HR Generalist position require travel?
- Yes, candidates should be willing to travel up to 4 times a year for internal company events, which may include team sprints in interesting locations around the world.
- What does Canonical mean by 'pioneer of global distributed collaboration' for this HR role?
- It signifies that Canonical operates with a globally distributed workforce, emphasizing remote work and requiring HR to think and act globally to support colleagues across different countries and time zones. This includes coordinating in-person team gatherings twice a year.