Administrative Assistant - Arrell Family Founda...

@ CAMH

Overview

CAMH is implementing its Strategic Plan: Connected CAMH to transform lives, ignite innovation and drive social change. As a cause-driven organization, CAMH is dedicated to changing society's view on mental illness.

Role Summary

The Administrative Assistant for the Arrell Family Foundation Auditorium will manage administrative tasks and support event operations in a dynamic community environment. This role involves email and booking management, client communications, inventory tracking, and coordination with various teams for events ranging from small meetings to large-scale conferences.

Administrative Support Duties

• Monitor dedicated auditorium inbox and manage email inquiries.
• Oversee the auditorium booking system on SharePoint.
• Maintain event tracking and provide on-site support during events.
• Schedule meetings with operational teams and manage client expectations.
• Maintain furniture and equipment inventory.

Operational Support Duties

• Process rental fees and additional event-related charges.
• Liaise with external vendors, internal departments, and operational teams.
• Coordinate logistics and conduct space inspections before and after events.

Job Requirements

The ideal candidate will hold a post-secondary diploma in office administration or a related field, with 3-5 years of administrative and event planning experience. Excellent customer service, multi-tasking, and interpersonal skills are required. Proficiency in Microsoft Office and bilingualism in French/English (or a second language proficiency) are assets.

Key skills/competency

• Administrative Support
• Event Planning
• Customer Service
• Microsoft Office
• Bilingual
• Vendor Management
• Financial Operations
• Event Coordination
• Communication
• Problem-solving