Administrative Assistant - Sales

Role Overview

Calix provides the cloud, software platforms, systems and services required for communications service providers to simplify their businesses, excite their subscribers and grow their value. The Administrative Assistant - Sales supports multiple Vice Presidents in our Sales organization in a remote work environment from home.

Responsibilities & Duties

• Manage daily calendars for multiple Sales Vice Presidents.
• Pull and analyze reports from Salesforce, Power BI, and other sources.
• Utilize Excel for data organization, manipulation, and visualization.
• Leverage AI tools such as Copilot for research and drafting communications.
• Conduct research and prepare presentations and documents.
• Assist in planning and executing company events and conferences with annual travel.
• Source goods and services, generate purchase requisitions, and process invoices.
• Evaluate requests based on available resources and data.
• Learn and understand team processes to improve efficiency.
• Collaborate with Executive Assistants and provide backup support when needed.
• Coordinate travel arrangements and prepare detailed itineraries.
• Submit and reconcile monthly expense reports accurately.
• Create and manage distribution lists, organizational charts, and administrative systems.
• Maintain and update Chatter groups within Salesforce.
• Execute various projects with a focus on timely, high-quality delivery.

Qualifications

• Minimum of 3 years’ experience as an Administrative Assistant.
• Advanced proficiency in Excel including formulas, scripts, and data visualization.
• Proficient in Microsoft Office Suite, Adobe Acrobat, and Microsoft Teams.
• Experience with Salesforce reports and Power BI is preferred.
• Resourceful, proactive, and adaptable with AI tools and systems.
• High school diploma or GED required; Bachelor’s degree preferred.
• Ability to travel annually for the Sales Kickoff event.
• Excellent time management, interpersonal, and communication skills.
• Strong project management and organizational skills.

Location

This is a Remote position based in Canada, ideally in the EST or CST time zones.

Key skills/competency

• Calendar Management
• Excel
• Salesforce
• Power BI
• AI Tools
• Communication
• Data Analysis
• Project Management
• Travel Coordination
• Administrative Support