Administrative Assistant

About Calix

Calix provides the cloud, software platforms, systems and services required for communications service providers to simplify their businesses, excite their subscribers and grow their value. It’s an exciting time to join Calix as they work together to imagine and create the broadband experience that the world needs and wants.

Role Overview - Administrative Assistant

Calix is looking for an Administrative Assistant to support a Vice President within the Success team, along with their direct reports. They support executives by managing daily calendars, travel arrangements, expense reports, and more.

Responsibilities And Duties

• Manage daily calendars of multiple executives
• Make travel arrangements, create itineraries, and confirm logistics
• Submit and reconcile expense reports
• Source items or services, generate purchase requisitions and route invoices
• Plan and organize business unit events and off-sites
• Expand internal networks and manage sensitive information confidentially
• Create and maintain distribution lists, org charts, and other systems
• Assist in organizing company events, conferences and offsite meetings
• Liaise with executive assistants to manage requests
• Execute on various projects as required

Qualifications

• 3+ years’ experience as an Administrative Assistant
• High school diploma or GED required; Associate degree preferred
• Excellent time management and interpersonal skills
• Strong written and verbal communication skills
• Project management and solid organizational skills
• Proficient in Microsoft Office, Adobe Acrobat, Teams and social media platforms

Location

This is a remote-based position located in Canada.

Key skills/competency

• Calendar Management
• Travel Coordination
• Expense Reporting
• Event Planning
• Office Administration
• Project Management
• Microsoft Office
• Communication
• Organizational Skills
• Confidentiality