HR Onboarding Specialist

About CAI

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. With over 40 years of excellence, CAI unites talent and technology to power the possible for clients, colleagues, and communities. As a privately held company, CAI has the freedom and focus to do what is right—whatever it takes. Their tailor-made solutions create lasting results across the public and commercial sectors, and they are trailblazers in bringing neurodiversity to the enterprise.

Job Summary: HR Onboarding Specialist

CAI is seeking an HR Onboarding Specialist ready to take their onboarding experience to the next level. If you have experience facilitating and executing onboarding for new hires, this full-time, remote role could be your next career move. This position partners with Talent Acquisition and Human Resources to provide a best-in-class onboarding experience for all new hires across CAI’s portfolios. The role requires a constant focus on collaboration, attention to detail, and clear, concise communication, acting as the front door to the company and presenting a top-notch first impression to all new hires.

Please note: This position does not offer employment sponsorship. All candidates must be eligible to work without need for sponsorship by employer.

Key Responsibilities

• Facilitate and execute the onboarding process for new hires.
• Provide excellent customer service throughout the onboarding process and after the employee starts, assisting with HCM related questions and directing new employees to appropriate resources.
• Initiate and monitor pre-employee drug and background screenings.
• Ensure accurate and compliant I-9 completion and documentation.
• Address and fulfill client specific requirements with precision and care.
• Act as subject matter expert on all new hire processes, requirements, and workflows.
• Utilize HRIS system (Workday) for efficient onboarding processes and secure documentation.
• Ensure data input accuracy across systems and provide clear, comprehensive information to new hires.
• Actively partner and collaborate with business leaders to address open issues and develop effective solutions.
• Maintain discretion and confidentiality when managing sensitive personal details of new hires.
• Actively identify and resolve open issues, assessing current processes for improvement and driving innovative solutions.
• Participate in and contribute to process improvement initiatives, emphasizing collaboration and shared goals with the business.
• Support other HCM teams in the completion of special projects and strategic initiatives, contributing to organizational success.

What You'll Need

• Bachelor's degree in Human Resources, Business, or a related field of study or equivalent experience is preferred.
• Professional and/or Internship experience within an HR or Recruiting role preferred.
• Excellent interpersonal and organizational skills.
• Excellent attention to detail, work prioritization skill, and accuracy with data entry.
• Ability to think critically, solve problems, make decisions and build trust across the organization.
• Strong experience with MS Office Suite (Word, Excel, Outlook).
• Proven ability to communicate clearly and concisely both written and in verbal conversations.
• Experience in a Human Resources role or onboarding employees (preferred).
• Experience with Workday HCM (preferred).

Physical Demands

This role involves sedentary work, primarily sitting or remaining stationary most of the time, with occasional need to move around the office to attend meetings, etc. It requires the ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor.

Compensation & Benefits

The pay range for this position is $43,000 - $53,000 per year. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.

Key Skills/Competency

• HR Onboarding
• Workday HCM
• HRIS Systems
• Talent Acquisition
• Human Resources
• Compliance (I-9)
• Background Screening
• Process Improvement
• Data Entry Accuracy
• Customer Service