Human Resources Specialist

Human Resources Specialist

The Human Resources Specialist is responsible for overseeing all aspects of onboarding and compliance of the HR Department. This includes, but is not limited to, all aspects of new hire process, assistance with new hire orientation, and assistance with follow-up and tracking of compliance area.

Job Responsibilities

Agency Temps:

• Liaison between the company and the temp agencies to recruit for temporary roles to cover for leaves and or any special projects
• Coordinate interviews with management and agency temps
• Follow up on compliance with onboarding documents
• Process transactions in Workday, such as requisitions and adding candidates.
• Maintain agency temps spreadsheets up to date
• Coordinate equipment set-up and orientation details.

Onboarding:

• Manage the onboarding process, ensuring that all pre-employment processes and forms are completed accurately and on time.
• Responsible and primary contact for any and all follow-up and communications with candidates, references, vendors, etc. if/when information is not being received timely or needs clarification.
• Manage the onboarding process, ensuring that all pre-employment processes and forms are completed accurately and on time.
• Schedule new hires for medical, fingerprinting, background checks and timely follow up with vendors on results.
• Must follow up and ensure all background screening reports are received from all vendors.
• Review background screening results to compare to application, resume, etc. to ensure all items are satisfactory met.
• Update all onboarding logs accurately and timely.
• Interact with new staff and work closely with Hiring Managers, Recruiters, HR Supervisor and Training Department.
• Provide support to new employees, answer questions, and resolve issues.
• Communicate onboarding status with management.
• Escalate immediate findings and discoveries that could jeopardize the employment offer status.
• Maintain, organize, and upload documents in onboarding log and Workday system on a timely basis.
• Participate and assist in the monthly new hire orientation.
• Provide in-service presentations as needed.
• Conduct employment references for new hire candidates if needed.

Schedule:

8:30 AM – 5:30 PM

Weekly Hours:

40

Qualifications:

• Bachelor’s degree in Human Resources or related fields preferred, or up to 2 years of equivalent years of experience.
• At least 1-2 years of solid HR compliance and/or onboarding experience. Home care agency experience is preferred.
• Excel and Word proficient, strong written and verbal communication, knowledge of Workday.

Physical Requirements:

Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to: Standing – Duration of up to 6 hours a day. Sitting/Stationary Positions – Sedentary position in duration of up to 6-8 hours a day for consecutive hours/periods. Lifting/Push/Pull – Up to 50 pounds of equipment, baggage, supplies, and other items used in the scope of the job using OSHA guidelines, etc. Bending/Squatting – Have to be able to safely bend or squat to perform the essential functions under the scope of the job. Stairs/Steps/Walking/Climbing – Must be able to safely maneuver stairs, climb up/down, and walk to access work areas. Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools to complete essential job functions (ie. typing, use of supplies, equipment, etc.) Sight/Visual Requirements – Must be able to visually read documentation, papers, orders, signs, etc., and type/write documentation, etc. with accuracy. Audio Hearing and Motor Skills (Language) Requirements – Must be able to listen attentively and document information from patients, community members, co-workers, clients, providers, etc., and intake information through audio processing with accuracy. In addition, they must be able to speak comfortably and clearly with language motor skills for customers to understand the individual. Cognitive Ability – Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.

Disclaimer:

Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.

We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Key skills/competency

• Human Resources Compliance
• Onboarding Process Management
• HRIS Systems (Workday)
• Recruitment Coordination
• Background Checks Management
• New Hire Orientation
• HR Documentation
• Vendor Management
• Interpersonal Skills
• Communication Skills