Bid Proposal Coordinator

Bid Proposal Coordinator

Bring your coordination, writing, and stakeholder management skills to Busways as a Bid Proposal Coordinator, leading high-quality, compliant tender submissions that position Busways for growth across Australia and New Zealand. In this role, you’ll help translate Busways’ operational capability, innovation, and strategy into compelling proposals that secure long-term government transport partnerships and shape the next chapter of our expansion.

What You’ll Be Doing

• Lead the development of high-quality written proposal responses, including drafting key sections and refining SME inputs to align with bid strategy, win themes, and customer priorities.
• Track actions, inputs, deadlines, and progress across multiple stakeholders throughout the bid cycle.
• Develop proposal project plans, schedules, and resourcing requirements in collaboration with the Bid Manager.
• Coordinate bid kick-off and town hall meetings, contributor briefings, internal reviews, and submission readiness sessions.
• Coordinate input from internal leaders, external consultants, and consortium partners as required.
• Review, edit, and proof submissions to ensure clarity, accuracy, persuasive impact, and alignment to evaluation criteria.

What You’ll Bring

• 3+ years’ experience managing bid proposal workstreams.
• Experience coordinating tender submissions or complex proposal projects.
• Ability to manage multiple deadlines in high-pressure environments.
• Strong stakeholder engagement skills across diverse teams.
• Strong writing, editing, and document development capability.
• Exceptional Microsoft Office skills.
• Must be an Australian Citizen, Permanent Resident or have working rights in Australia.

What We Offer You

At Busways, we don’t just transport people - we care about every part of the journey. You’ll be part of a supportive, collaborative team in a modern office environment with great benefits, including:

• Career growth opportunities.
• Flexible work - up to two working from home days + flexible start/finish times.
• A supportive team culture with regular lunches and social events.
• Employee Referral Program - generous cash bonuses.
• Modern offices with communal kitchen, outdoor space, fresh fruit & quality coffee.
• Free secure on-site parking.
• Free staff shuttle from Central Coast & Blacktown.
• Fitness Passport - discounted access to multiple fitness facilities.
• Confidential support via Telus Health’s Employee Assistance Program.
• Office Lunch Club - quality discounted meals made easy.

Who We Are

For over 80 years, Busways has proudly delivered reliable, safe, and high-quality bus services across NSW and South Australia. With a team of 2,800+ people, we’re committed to ensuring every journey is a positive experience, transporting over 47 million passengers annually.

How to Apply

Think This Sounds Like Your Perfect Fit? Please Apply Via The Apply Button. This Ad Will Expire On 13/03/2026. All Applicants Will Receive An Outcome Via Email. Please Include The Following In Your Application:

• A cover letter telling us who you are and why you’d be a great fit for this role!
• A current resume detailing your experience.

Please Note: The successful applicant will be offered an initial 12 month fixed-term contract with the intention of then becoming a permanent employee. This is part of Busways hiring policy for all admin roles. Our rate of conversion to permanent positions is over 90%.

Questions? Contact our Recruitment Team on 02 9497 1800 or recruitment@busways.com.au.

Busways is an Equal Opportunity Employer. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds.

No agency applications, please.

Key skills/competency

• Bid Management
• Proposal Writing
• Tender Coordination
• Stakeholder Management
• Project Planning
• Document Development
• Editing and Proofreading
• Strategic Communication
• Deadline Management
• Microsoft Office Suite