Senior Administration Officer

About the Role of Senior Administration Officer at Bureau Veritas Group

Bureau Veritas Group is seeking a dedicated and experienced Senior Administration Officer to provide comprehensive administrative support and leadership. This pivotal role involves supervising a team, managing office operations, and ensuring efficiency across various administrative functions. You will be instrumental in maintaining a smooth and compliant work environment, contributing to the overall success of the organization.

Job Responsibilities & Accountability

• Provide general administration support to the management and general staff.
• Supervise the administration team comprising of office assistants and amahs.
• Provide full spectrum of office administration such as general administration, facilities management, vendor management, purchase and procurement, company vehicle, license renewal, office renovation project coordination and correspondence follow-up to ensure smooth office operations.
• Conduct regular or ad hoc reporting and analysis.
• Assist in editing the administration policies and ensure their compliance with specified regulations and standards.
• Assist in managing fixed assets application and handling claims of petty cash expenses.
• Assist in annual budgeting and cost control management.
• Update and draft layout plan.
• Handle ad hoc assignments as required and other duties as assigned.

Required Skills & Qualifications

• Higher diploma or above in any discipline.
• At least 5 years’ office administration experience, preferably in sizeable organization and with minimum 2-year supervisory experience.
• Good command of spoken and written English and Chinese.
• Hands-on PC skills including MS Word, Excel, PPT and floor plan software.
• Strong supervisory, communication and organization skills.
• Attentive to details, good initiative with a can-do attitude.
• Ability to work under pressure in a fast-changing environment.

Key skills/competency

• Administration Management
• Team Supervision
• Facilities Management
• Vendor Relations
• Procurement
• Budgeting
• Policy Compliance
• Project Coordination
• Reporting & Analysis
• Communication