US Payroll Specialist & Accounting Assistant
BruntWork · EMEA
- Remote
- Contract
- $45,000 / year
Job highlights
- Process bi-monthly payroll using biometric data.
- Audit shipping invoices and reconcile vendor statements.
- Manage accounts payable and receivable tasks.
- Ensure compliance with California labor laws.
- Work remotely 20 hours per week.
About the role
Job Overview
Our client is looking for a detail-oriented Payroll Specialist / Accounting Assistant to manage payroll operations and financial reconciliations. This role is critical in ensuring that warehouse staff are paid accurately based on biometric data and that shipping invoices are audited for any discrepancies. You will work closely with the accounting department manager to maintain high data integrity and support accounts payable/receivable functions.Schedule
Monday - Friday, 9:00 AM - 1:00 PM PST (20 work hours per week)
Responsibilities
- Process warehouse payroll twice a month using face recognition software data.
- Cross-reference software excel sheets with manual timesheets to ensure accuracy.
- Reconcile freight forwarder and shipping company invoices and dispute unauthorized fees.
- Flag missing or late lunch breaks for warehouse staff per California labor rules.
- Manage accounts payable and accounts receivable tasks as needed.
- Maintain accurate records and logs for all financial transactions.
- Follow strict standard operating procedures (SOPs) provided by the client.
- Support the accounts payable manager during peak periods.
Requirements
- 3 to 5 years of experience in payroll or accounting roles.
- Strong attention to detail for spotting invoice and timesheet discrepancies.
- Familiarity with US payroll systems and labor laws (especially California).
- Ability to use logic and independent judgment when auditing records.
- Proficiency in Excel and accounting software.
- Experience working with manual records and automated time-tracking systems.
- Communication skills for coordinating with internal teams and vendors.
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
Note
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.Key skills/competency
- Payroll Specialist
- Accounting Assistant
- Payroll Operations
- Financial Reconciliations
- Biometric Data Payroll
- Invoice Auditing
- Accounts Payable
- Accounts Receivable
- Excel Proficiency
- California Labor Laws
Skills & topics
- Payroll Specialist
- Accounting Assistant
- Payroll Processing
- Invoice Reconciliation
- Accounts Payable
- Accounts Receivable
- US Payroll
- California Labor Law
- Excel
- Remote Work
How to get hired
- Tailor your resume: Highlight your 3-5 years of payroll and accounting experience, focusing on US payroll systems and California labor laws.
- Showcase your skills: Emphasize proficiency in Excel, accounting software, and experience with time-tracking systems, detailing your attention to detail.
- Complete the application thoroughly: Ensure you submit the assessment questions, technical check, and voice recording for priority review.
- Prepare for assessment: Be ready to demonstrate logical judgment and independent auditing skills relevant to payroll and invoicing.
Technical preparation
Master Excel for data analysis and reconciliation.,Familiarize yourself with US payroll systems.,Review California labor laws for payroll.,Practice auditing invoices for discrepancies.
Behavioral questions
Describe a time you found an error.,How do you handle deadlines independently?,How do you ensure data accuracy?,Explain your process for reconciling invoices.
Frequently asked questions
- What is the work arrangement for the Payroll Specialist & Accounting Assistant role at BruntWork?
- This is a permanent work-from-home position, offering a remote work arrangement for the Payroll Specialist & Accounting Assistant role at BruntWork.
- What is the weekly schedule for this remote payroll position?
- The schedule for this Payroll Specialist & Accounting Assistant position is Monday to Friday, 9:00 AM to 1:00 PM PST, totaling 20 work hours per week.
- What are the key responsibilities of the Payroll Specialist & Accounting Assistant at BruntWork?
- Key responsibilities include processing bi-monthly payroll using biometric data, auditing invoices, managing AP/AR tasks, and ensuring compliance with California labor laws.
- What experience is required for the BruntWork Payroll Specialist & Accounting Assistant job?
- The role requires 3 to 5 years of experience in payroll or accounting, with familiarity with US payroll systems and California labor laws, and proficiency in Excel and accounting software.
- How is the pay rate determined for this independent contractor role?
- The hourly pay rate is determined based on your performance during the application process, which includes assessments, a technical check, and a voice recording.
- What is the significance of the 'Independent Contractor' status for this role?
- As an independent contractor, you are typically responsible for your own taxes and benefits, but this role offers a permanent work-from-home setup.
- What specific software or systems are mentioned for the Payroll Specialist & Accounting Assistant role?
- The role involves using face recognition software for payroll, cross-referencing software Excel sheets with manual timesheets, and general accounting software.
- Does this role involve international payroll or only US payroll?
- The job description specifies familiarity with US payroll systems and labor laws, particularly California, indicating a focus on US payroll operations.