Executive Assistant

Role Overview: Executive Assistant at BruntWork

BruntWork is seeking a highly dependable and professional Executive Assistant to provide critical support to a founder in a fast-growing, founder-led business. This role is essential for ensuring smooth day-to-day operations, protecting executive time, and maintaining a polished and professional brand presence. The ideal candidate is in a growth phase of their career, seeking long-term stability, skill development, and the opportunity to grow alongside the business. The position begins with strong backend and administrative support, with the potential to gradually transition into light client-facing and coordination work as trust and familiarity develop.

Schedule & Perks

This is a permanent work-from-home role operating Monday to Friday, 8:00 AM – 5:00 PM EST, with a 1-hour unpaid break. As an independent contractor with BruntWork, you will benefit from immediate hiring and health insurance coverage.

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to the founder, including calendar management, scheduling, and inbox organization.
• Coordinate meetings across time zones and prepare agendas or summaries when needed.
• Handle document preparation, file organization, and internal tracking systems.
• Assist with personal administrative tasks as required, maintaining essential discretion.

Operations & Organization

• Maintain internal systems and documentation using tools like Google Workspace and Notion.
• Track tasks, follow-ups, and priorities to ensure all responsibilities are met.
• Support workflow optimization and process improvements.
• Liaise with internal team members or contractors as directed.

Communication & Brand Support

• Draft, proofread, and edit emails, internal communications, and light external correspondence.
• Ensure all communications align with the founder’s voice, tone, and brand standards.
• Maintain a professional, conservative public-facing presence aligned with brand values.

Social Media & Creative Support

• Provide backend support for social media, including content scheduling, research, and light creative input.
• Assist with organizing ideas, captions, or content calendars.
• Stay aware of trends while maintaining brand-appropriate professionalism.

Qualifications and Requirements

• Strong English communication skills, both written and spoken.
• At least 1-2 years of prior experience as an Administrative Assistant or Executive Assistant.
• Highly organized, detail-oriented, and proactive with strong follow-through.
• Comfortable supporting a founder or public-facing executive.
• Demonstrated professionalism, discretion, and ability to handle confidential information.
• Ability to work full-time on EST hours (8 AM – 5 PM EST).
• Reliable internet connection and a distraction-free remote work setup.

Nice to Have

• Experience working with founders, CEOs, or startups.
• Familiarity with Google Workspace, Slack, Notion, or similar productivity tools.
• Social media savvy with creative or content coordination experience.
• Experience supporting international or US-based clients.
• Interest in learning client communication and relationship management over time.

What BruntWork is Looking For

• Someone career-oriented, seeking long-term stability and growth.
• A calm, steady, and professional presence, trusted as a right hand.
• A proactive self-starter who anticipates needs, rather than waiting for instructions.
• A team player who prides themselves on supporting leadership and building something meaningful.

How to Apply

To ensure alignment and a smooth screening process for the Executive Assistant role, please include the following in your application:

• Public links to your social media profiles (e.g., LinkedIn, Facebook, Instagram, X/Twitter – professional or personal accounts are acceptable as long as they are public).
• Confirmation of your internet reliability (type of connection and backup, if any).
• Confirmation of your available weekly hours (full-time availability, Monday–Friday, 8:00 AM–5:00 PM EST).
• Your expected hourly rate (USD).

Applications that do not include the above information may not be prioritized. Remember to follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including assessment questions, a technical check, and a voice recording. Submissions with all requirements fulfilled will receive priority review.

Key skills/competency

• Executive Support
• Administrative Assistance
• Calendar Management
• Communication Skills
• Organizational Skills
• Discretion
• Google Workspace
• Notion
• Social Media Support
• Workflow Optimization