Production Coordinator

Production Coordinator

The John Gore Organization is seeking a dynamic, detail-oriented theatre professional to join our team as Production Coordinator. This position will provide investment administration, show coverage, and project and event management that will involve working across internal teams. This position reports to the Senior Vice President, Strategy.

This role is ideal for a highly organized, analytically minded theatre professional who is interested in and able to evaluate both the business and creative sides of theater. Duties will blend individual administrative coordination of long-term projects and contributing as part of a team on both ongoing projects and live events. The position requires strong writing skills, financial literacy, project management capability, excellent relationship management, and an understanding of the commercial theatre ecosystem.

Duties and Responsibilities

• Review and summarize investment opportunities
• Draft internal advisories
• Coordinate related paperwork
• Track distributions and financial reports
• Attend and prepare written coverage for Broadway and Off-Broadway productions, industry presentations, and emerging work
• Maintain departmental calendars
• Project management
• Conduct research and prepare briefing materials for presentations and special projects, often working across multiple internal teams
• Assist with biennial conference coordination and seasonal initiatives
• Coordinate show programs for investments and tours
• Assist on company-wide production initiatives
• Collaborating with regional teams
• Gala ads
• Industry events / Special events
• Other duties as assigned

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Cooperation: Establishes and maintains effective relationships, offers assistance and support to co-workers, works cooperatively, and follows directives.
• Adaptability: Able to work around unexpected changes of circumstance or workload, modifies a planned course of action based on new circumstances, changes communication style to achieve the best results, and is self-sufficient in managing unanticipated obstacles or questions.
• Functional Competencies: Looking for ways to improve and promote quality and efficiency, adheres to scheduling expectations and requests, demonstrates accuracy and thoroughness, and prioritizes projects and tasks assigned to ensure they are completed accurately and on time.

Qualifications Aka KSAOs

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficiency in Microsoft Office Suite
• Experience with WordPress, HTML, and CSS a plus
• Experience with project management tools such as Monday.com, Sprout, Domo, etc.

Education and/or Experience

Ideal for an early-career candidate who is passionate about live theatre and who brings strong organizational, communication, writing, and project-management skills. Bachelor’s Degree in Theatre Studies, Communications, Marketing, Business, Political Science, or related field of study preferred.

Communication Skills

• Ability to clearly and concisely provide coverage for creative works
• Ability to read, analyze, and interpret data on a project-by-project basis
• Ability to respond to common inquiries or requests from colleagues and partners
• Ability to effectively present information to a wide range of internal teams and industry colleagues in both written and oral formats

Critical Thinking

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to spend considerable time sitting and working at a computer.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to an open office environment with frequent interruptions and employee traffic, and conditions common in a live theater experience.

Acknowledgement

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

Key Skills/Competency

• Production Coordination
• Investment Administration
• Project Management
• Event Management
• Theatre Industry Knowledge
• Financial Reporting
• Communication Skills
• Microsoft Office Suite
• WordPress
• HTML/CSS