Office Administration Lead

About BrainRocket

BrainRocket is a global company creating end-to-end tech products for clients across Fintech, iGaming, and Marketing. Young, ambitious, and unstoppable, we've already taken Cyprus, Malta, Portugal, Poland, and Serbia by storm. Our BRO team consists of 1,300 bright minds creating innovative ideas and products. We don’t follow formats. We shape them. We build what works, launch it fast, and make sure it hits.

The Role: Office Administration Lead

We’re looking for an Office Administration Lead to join our team in Warsaw. You’ll play a key role in managing our physical workplace strategy and take full ownership of office infrastructure across all our Warsaw locations. If you’re a proactive leader who thrives in a fast-paced environment and enjoys building efficient, high-performing workspaces — this role is for you.

Key Responsibilities

• Take full accountability for the office infrastructure across multiple sites in Warsaw, ensuring they are safe, functional, and representative of our culture.
• Act as the main point of contact for different teams regarding all office-related needs, requests, and infrastructure support.
• Lead and execute daily operations through a dedicated local team, ensuring high standards of office management.
• Analyze and manage office space utilization to ensure we are operating efficiently and planning for future growth.
• Partner closely with internal Budget and Construction teams to manage costs and execute office improvements or new fit-outs.
• Serve as the primary point of contact for landlords and space providers, managing all communication and rental agreements.
• Proactively introduce new initiatives and ideas to increase operational efficiency and enhance the employee experience.
• Ensure all offices are fully equipped with everything employees need to be productive on a day-to-day basis.

Requirements

• Extensive experience in Office or Facilities Management, with a track record of leading teams and managing multi-site operations.
• Strong interpersonal skills with the ability to act as a bridge between various departments and internal stakeholders.
• Strong knowledge of office infrastructure, maintenance, and the logistics of managing multiple physical locations.
• Ability to work closely with budget teams and manage office-related P&L and operational expenses.
• Ability to work independently, take full ownership of the Warsaw footprint, and drive new office initiatives.
• Excellent command of both Polish and English (written and spoken).
• Experience working in a dynamic, international environment is highly preferred.

What We Offer

• 20 / 26 days of vacation per year
• 6 days of sick leaves without document required
• Attractive office location and facilities
• Snacks in the Office
• Medical insurance for you and your partner
• Sports package
• Birthday, wedding, and newborn gifts
• Languages classes (partially paid by the Company)
• Career growth opportunities
• International corporate parties, great team-building events and activities

Key skills/competency

• Office Management
• Facilities Management
• Workplace Strategy
• Multi-site Operations
• Budget Management
• Vendor Management
• Team Leadership
• Operational Efficiency
• Stakeholder Communication
• Employee Experience