Executive Assistant

About the Position

As an Executive Assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long-term assignments where you’ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full-time position requires your availability for 40 hours a week during business hours.

Key Responsibilities of an Executive Assistant

As an Executive Assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

About You

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an Executive Assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace and promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience

• A minimum of 7 years of direct hands-on experience as an Executive Assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits for Full-time Employees

Boldly offers a comprehensive benefits package for its full-time Executive Assistants:

• W2 employment status
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay range for this Executive Assistant position is $27-$31 per hour, with starting pay based on location. Specific starting rates for full-time are as follows: California & New York: $29 per hour; Washington, New Jersey, Colorado, & Massachusetts: $28 per hour; All other locations: $27 per hour.

About Our Culture

Boldly believes in rewarding careers that balance personal responsibilities. Our diverse team includes parents, military spouses, and caregivers who benefit from remote, flexible schedules. As a woman-owned business, we are committed to maintaining a diverse, equitable, and inclusive workplace. Since 2012, Boldly has been a remote-first company, setting the standard for remote professionals. We are proudly certified as a Great Place to Work for 5 consecutive years and recognized by Fortune Magazine, Entrepreneur Magazine, Color Magazine, Military Friendly, and FlexJobs as a top employer.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Email Management
• Expense Management
• Google Workspace
• Office 365
• Zoom
• Time Management
• Interpersonal Communication