Executive Assistant (100% Remote, Fast Casual Dining Industry)
Boldly Premium Executive Assistants · United States
- Hybrid
- Full-time
- $62,400 / year
- United States
Job highlights
- Fully remote Executive Assistant role.
- Support executives at a national restaurant chain.
- Primary focus on scheduling and calendar management.
- Requires 7+ years of executive assistant experience.
- Benefits include insurance and 401k match.
About the role
About You
You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace and promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook, who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!About Us
We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our #1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace, and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment! As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer. Boldly hires ridiculously talented executive assistants for both full-time and part-time roles supporting our clients. Learn more on our website - https://boldly.com/jobsAbout the Position
We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large national restaurant chain. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment. Our client is located on the East Coast, so while the role is open to all time zones and fully remote, you must be available to work during East Coast business hours. Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.Responsibilities:
- Executive Assistance/ General Admin
- Help manage the calendars for multiple executives and schedule external meetings across time zones
- Make travel arrangements if needed
- Assist with other administrative tasks as needed
Required Skills and Experience:
- A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
- Ability to multitask with ease and prioritize work as needed
- Highly organized with excellent time management skills
- Ability to learn new tools quickly
- Excellent interpersonal communication
- Strong writing skills
- Ability to work independently and under the pressure of deadlines
- Solution driven!
Benefits You’ll Love (for full-time employees):
- W2 employment status
- Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
- 401k with employer match
- Paid time off including vacation/sick leave
- Paid holidays
- Paid parental leave
- Technology stipend
- Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
Compensation:
The pay rate for this position is $30 per hour with regular raises throughout your tenure. In addition to the hourly pay, total compensation includes benefits such as a 401(k) with employer match.Important Notes:
Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence, and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile. At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position. Key skills/competency- Executive Assistant
- Calendar Management
- Remote Work
- Google Workspace
- Office 365
- Zoom
- Time Management
- Communication Skills
- Organization
- Proactive
Skills & topics
- Executive Assistant
- Remote
- Calendar Management
- Google Workspace
- Office 365
- Time Management
- Organization
- Virtual Assistant
- Administrative Assistant
- Fast Casual Dining
How to get hired
- Tailor your resume: Highlight 7+ years of executive assistant experience and proficiency with Google Workspace, Office 365, and Zoom. Emphasize your remote work readiness and organizational skills.
- Craft a compelling LinkedIn profile: Ensure your profile is up-to-date and reflects your extensive executive support background, showcasing your proactive and detail-oriented nature.
- Showcase your remote work skills: In your application and cover letter, demonstrate your experience in fast-paced, remote environments and your ability to manage multiple priorities effectively.
- Highlight your soft skills: Emphasize your excellent communication, interpersonal skills, positive outlook, and ability to work independently while under pressure.
- Address military spouse preference: If applicable, clearly articulate how your diverse experience aligns with the role's requirements, demonstrating your understanding of the company's commitment.
Technical preparation
Master Google Workspace and Office 365.,Practice advanced Zoom and virtual meeting setup.,Familiarize with scheduling tools across time zones.,Ensure reliable high-speed internet connectivity.
Behavioral questions
Describe handling conflicting executive calendar requests.,How do you proactively identify potential scheduling conflicts?,Share an example of managing a complex travel itinerary.,How do you maintain organization under tight deadlines?
Frequently asked questions
- What are the key responsibilities of the Executive Assistant role at Boldly?
- The primary responsibilities for this Executive Assistant role at Boldly include managing calendars for multiple executives, scheduling external meetings across different time zones, and assisting with other administrative tasks as needed. The role is heavily focused on calendar management within a fast-paced environment.
- What is the required experience for the Executive Assistant position?
- A minimum of 7 years of direct, hands-on experience as an executive assistant or senior administrative assistant to one or more executives is required. General administrative experience within another role will not qualify.
- Is this a remote position? What are the working hours?
- Yes, this is a 100% remote position. While the role is open to all time zones, you must be available to work during East Coast business hours to support the client. You will be expected to work a 40-hour week, with flexibility in the specific hours chosen.
- What are the technical skills needed for this Executive Assistant role?
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools is required. You should also be tech-savvy and able to learn new tools quickly.
- What benefits does Boldly offer its full-time employees?
- Full-time employees at Boldly receive W2 employment status, medical, dental, vision, and life insurance (with 100% premium paid by Boldly), a 401k with employer match, paid time off, paid holidays, paid parental leave, a technology stipend, and ongoing mentoring and support.
- What is the compensation for this Executive Assistant position?
- The pay rate for this position is $30 per hour, with regular raises throughout your tenure. Total compensation also includes benefits such as a 401(k) with an employer match.
- Does Boldly prioritize specific groups for hiring?
- Yes, Boldly is committed to hiring military spouses and recognizes their unique employment challenges. They also emphasize maintaining a diverse, equitable, and inclusive workplace for all, being particularly mindful of challenges faced by women and minorities.
- How important is a LinkedIn profile for applying to Boldly?
- Boldly considers LinkedIn to be the foundation of your professional online presence. An up-to-date LinkedIn profile is a mandatory requirement for all candidates wishing to apply for this Executive Assistant role.