Executive Assistant

About the Executive Assistant Role at Boldly

Are you a dynamic, caring, and ridiculously talented Executive Assistant looking to work remotely while making a significant difference for the executive(s) you support? If so, Boldly is looking for you! Boldly has been 100% remote since day one; it's how we operate, not just a perk. We are seeking full-time employees to support established Fortune 500 companies, non-profits, senior-level executives, and successful business owners as they make a greater impact in the world.

As an Executive Assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long-term assignments where you’ll create rewarding partnerships with the executives you assist while gaining valuable experience in a variety of industries. Your work will be 100% remote and flexible with no night or weekend work.

Key Responsibilities

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive administrative responsibilities as needed

What Boldly Looks For

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace and promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience

• A minimum of 7 years of direct hands-on experience in an administrative support position such as an executive assistant, virtual assistant, or senior administrative assistant (general admin experience as part of another role will not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits & Culture at Boldly

For W2 employees, you'll love benefits like 100% remote work and a flexible schedule within regular business hours. You can work part-time (minimum 20 hours a week) with the choice to stay part-time or ramp up to full-time. Benefits include a 401k with employer match, paid time off including vacation/sick leave, holidays, and parental leave, a technology stipend, wellness events, and ongoing mentoring and support from your Boldly Team Leader.

Boldly believes it's possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Their diverse team includes parents, military spouses, caregivers, and others for whom remote, part-time or full-time, flexible work is essential. Fostering a thriving company culture where everyone belongs and enjoys their work is a top priority. As a woman-owned business, Boldly is committed to maintaining a diverse, equitable, and inclusive workplace for all. As a remote-first company since 2012, Boldly are established experts at leading and succeeding in a remote work environment.

Boldly has been certified as a Great Place to Work for 5 years in a row and recognized by Fortune Magazine as one of the “50 Best Small Workplaces,” Entrepreneur Magazine in their Entrepreneur 360 List, Color Magazine as a top Inclusive Workplace, Military Friendly as a Top 10 Military Spouse Friendly Employer, and FlexJobs as a Top 100 Company to watch for. They are also accredited by Flexa as a truly flexible employer.

Compensation

The pay range for this position is $27-$31 per hour, with starting pay based on location:

• California & New York: $29 per hour
• Washington, New Jersey, Colorado, & Massachusetts: $28 per hour
• All other locations: $27 per hour

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Planning
• Email Management
• Expense Management
• Executive Communication
• Google Workspace
• Office 365
• Zoom
• Time Management