Job Overview
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Job Description
About the Executive Assistant Role at Boldly
Boldly is seeking dynamic, caring, and highly talented Executive Assistants to work remotely. We are hiring for multiple part-time and full-time positions across various industries, including nonprofit, finance, venture capital, tech, and casual fine dining. If you're looking to make a significant impact while working 100% remotely, Boldly offers long-term assignments supporting established Fortune 500 companies, non-profits, senior-level executives, and successful business owners.
As an Executive Assistant and employee of Boldly, you will play a pivotal role in providing top-notch administrative support. You will have the opportunity to choose clients based on company values and your preferences, fostering rewarding partnerships. This full-time position requires 40 hours a week during business hours, with no night or weekend work.
Key Responsibilities
- Maintaining appointment schedules and calendars
- Planning and scheduling meetings, conferences, and travel
- Making travel arrangements, including flight and hotel bookings
- Maximizing executive's time by managing correspondence, drafting documents, and initiating phone calls
- Managing multiple email inboxes for executives
- Managing expenses
- Providing customer/supplier support
- Other executive administrative responsibilities as needed
About You
You have at least 7 years of direct hands-on experience as an executive assistant or senior administrative assistant, supporting multiple high-level executives in a fast-paced environment. Your priority is joining a fully remote company that values flexibility, respect, kindness, and transparency. You are a proactive, dynamic, flexible, tech-savvy, results-oriented team player with excellent communication skills, a positive outlook, and a keen eye for detail.
Required Skills and Experience
- Minimum of 7 years of direct, hands-on experience as an Executive Assistant or Senior Administrative Assistant to one or more executives (general admin experience not applicable)
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
- Ability to multitask with ease and prioritize work effectively
- Highly organized with excellent time management skills
- Ability to learn new tools quickly
- Excellent interpersonal communication
- Strong writing skills
- Ability to work independently and under deadline pressure
- Solution-driven mindset
Benefits for Full-Time Employees
- W2 employment status
- Medical, dental, vision, and life insurance (100% premium paid by Boldly)
- 401k with employer match
- Paid time off, including vacation/sick leave
- Paid holidays
- Paid parental leave
- Technology stipend
- Ongoing mentoring and support from your Boldly Team Leader
Compensation
The pay range for this full-time position is $27-$31 per hour, with specific starting rates based on location:
- California & New York: $29 per hour
- Washington, New Jersey, Colorado, & Massachusetts: $28 per hour
- All other locations: $27 per hour
Our Culture
Boldly believes in a rewarding career that harmonizes with personal responsibilities. Our diverse team includes parents, military spouses, caregivers, and individuals for whom remote and flexible work is essential. We are a woman-owned business committed to maintaining a diverse, equitable, and inclusive workplace. As a remote-first company since 2012, we are experts in succeeding in a distributed environment.
Boldly is certified as a Great Place to Work for five consecutive years and has received accolades from Fortune Magazine, Entrepreneur Magazine, Color Magazine, Military Friendly, and FlexJobs. We are also accredited by Flexa as a truly flexible employer.
Please note: A minimum of 7 years of executive assistant experience is required. All candidates must have an up-to-date LinkedIn Profile to apply. Military spouses with diverse experience are encouraged to apply, and their unique backgrounds will be carefully considered.
Key skills/competency
- Executive Support
- Administrative Assistance
- Calendar Management
- Travel Planning
- Email Management
- Office 365
- Google Workspace
- Time Management
- Interpersonal Communication
- Problem Solving
How to Get Hired at Boldly Premium Executive Assistants
- Research Boldly's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor, focusing on their remote-first and inclusive environment.
- Tailor your resume: Customize your resume to highlight over 7 years of direct executive assistant experience, demonstrating proficiency in all listed administrative tasks and remote work capabilities.
- Showcase tech-savviness: Emphasize advanced knowledge of Google Workspace, Office 365, Zoom, and other productivity tools with specific examples of how you've leveraged them.
- Prepare for behavioral questions: Be ready to discuss situations demonstrating proactive problem-solving, independent work, strong communication, and adaptability in a remote support role.
- Optimize LinkedIn Profile: Ensure your LinkedIn profile is fully updated, professional, and clearly articulates your extensive executive assistant experience and key skills to align with Boldly's requirements.
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