Executive Assistant

About the Executive Assistant Position at Boldly

As an Executive Assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support to established Fortune 500 companies, non-profits, senior-level executives, and successful business owners. This is a 100% remote, full-time opportunity with flexible hours during regular business hours, allowing you to create rewarding long-term partnerships with clients chosen based on your preferences and organizational values.

Your Responsibilities as an Executive Assistant

• Maintaining appointment schedules and calendars efficiently.
• Planning and scheduling meetings, conferences, and travel arrangements.
• Making comprehensive travel arrangements, including flight and hotel bookings.
• Maximizing executives' time by managing correspondence, drafting documents, analyzing information, and initiating calls.
• Managing multiple email inboxes for executives, ensuring timely responses.
• Handling expense reports and ensuring accurate record-keeping.
• Providing dedicated customer and supplier support as needed.
• Performing various other executive administrative responsibilities as required.

About You

You are a dynamic, caring, and highly talented professional with a minimum of 7 years of direct hands-on experience in a senior administrative support position, such as an Executive Assistant, Virtual Assistant, or Senior Administrative Assistant. You thrive in fast-paced environments, supporting multiple high-level executives, and your priority is a fully remote company that champions flexibility, respect, kindness, and transparency. You are a proactive team player with excellent communication skills, a positive outlook, and a deep commitment to helping others succeed. Known for your meticulous attention to detail, organizational prowess, tech-savviness, and solution-driven approach, you consistently deliver high-quality work with a smile.

Required Skills and Experience

• A minimum of 7 years of direct hands-on experience in an administrative support position (general admin experience as part of another role will not qualify).
• Advanced knowledge of online software including Google Workspace, Office 365, Zoom, and other popular productivity tools.
• Proven ability to multitask with ease and effectively prioritize work under pressure.
• Highly organized with exceptional time management skills.
• Quick learner with the ability to adapt to new tools and systems rapidly.
• Excellent interpersonal communication skills for effective collaboration.
• Strong writing skills for drafting professional correspondence and documents.
• Ability to work independently and meet deadlines consistently.
• Demonstrated solution-driven mindset in tackling challenges.

Benefits You'll Love

Boldly offers a comprehensive benefits package designed for its employees, even those starting part-time:

• W2 employment status, providing stability and security.
• 100% remote work with a flexible schedule within regular business hours.
• Opportunity to work part-time (minimum 20 hours/week) with a clear path to full-time employment.
• 401k with employer match to support your financial future.
• Paid time off, including vacation, sick leave, holidays, and parental leave.
• Technology stipend to ensure you have the best tools.
• Access to wellness events and programs.
• Ongoing mentoring and support from your Boldly Team Leader for continuous success.

Compensation

The pay range for this Executive Assistant position is $27-$31 per hour, with specific starting rates varying by location. For example, California and New York receive $29 per hour, Washington, New Jersey, Colorado, and Massachusetts receive $28 per hour, and all other locations are $27 per hour.

About Our Culture

Boldly believes in fostering a rewarding career that harmonizes with personal responsibilities and life choices. As a woman-owned business, we are deeply committed to maintaining a diverse, equitable, and inclusive workplace. Our team comprises individuals from various backgrounds, including parents, military spouses, and caregivers, who thrive in our remote-first environment. Since our inception in 2012, we've been pioneers in remote work, proudly certified as a Great Place to Work for 5 consecutive years. Our accolades include being named one of Fortune Magazine's '50 Best Small Workplaces' and recognized by Entrepreneur Magazine, Color Magazine, Military Friendly, and FlexJobs as a top employer for flexibility and inclusivity.

Key skills/competency

• Administrative Support
• Executive Assistance
• Calendar Management
• Travel Planning
• Email Management
• Expense Reporting
• Google Workspace
• Office 365
• Time Management
• Interpersonal Communication