Executive Assistant, Finance Industry

Executive Assistant, Finance Industry at Boldly

Boldly is seeking a dedicated Executive Assistant to provide long-term, remote support to senior leaders within the finance industry. As an employee of Boldly, you'll join a company that has been 100% remote since its inception, making flexible work a core operational principle, not just a perk. This role is ideal for someone dynamic, professional, caring, and exceptionally skilled at delivering top-tier administrative support.

As an Executive Assistant, you will play a pivotal role in supporting senior-level executives, often within established Fortune 500 companies. Your work will be entirely remote and flexible during standard business hours, ensuring no night or weekend commitments.

Key Responsibilities of an Executive Assistant, Finance Industry:

• Strategically managing complex calendars for senior executives.
• Planning and scheduling meetings, conferences, and coordinating all travel logistics, including flight and hotel bookings.
• Maximizing executive efficiency by managing correspondence, drafting documents, analyzing information, and initiating calls on their behalf.
• Overseeing multiple executive email inboxes.
• Managing expenses and providing essential customer/supplier support.
• Performing other executive administrative duties as required.

About You:

You possess a minimum of 7 years of direct experience as an Executive Assistant or Senior Administrative Assistant, having supported multiple high-level executives in fast-paced environments. Your primary career goal now is to be part of a fully remote organization that champions workplace flexibility, respect, kindness, and transparency. You are a collaborative team player with outstanding communication skills and a positive, supportive attitude. Proficient in leveraging technology while maintaining a personal touch, you are proactive, dynamic, flexible, tech-savvy, results-oriented, and meticulously detail-oriented, all while maintaining a positive demeanor.

Required Skills and Experience:

• At least 7 years of hands-on experience as an Executive Assistant or Senior Administrative Assistant supporting one or more executives (general administrative experience within other roles is not applicable).
• Advanced proficiency in online software including Google Workspace, Office 365, Zoom, and other widely used productivity tools.
• Exceptional ability to multitask and prioritize effectively.
• Highly organized with superior time management capabilities.
• A quick learner for new tools and technologies.
• Excellent interpersonal communication skills.
• Strong writing skills.
• Proven ability to work independently and meet deadlines under pressure.
• A proactive, solution-driven approach.

Benefits for Full-Time Employees at Boldly:

• W2 employment status.
• Comprehensive medical, dental, vision, and life insurance, with 100% of premiums covered by Boldly.
• 401k plan with employer matching contributions.
• Paid time off, including vacation and sick leave.
• Paid holidays.
• Paid parental leave.
• Technology stipend.
• Ongoing mentoring and support from your Boldly Team Leader to ensure client success.

Compensation:

The pay for this Executive Assistant position ranges from $27-$31 per hour, with starting pay adjusted by location. Specific full-time starting rates are:

• California & New York: $29 per hour
• Washington, New Jersey, Colorado, & Massachusetts: $28 per hour
• All other locations: $27 per hour

Our Culture at Boldly:

Boldly champions a rewarding career that harmonizes with personal responsibilities and life choices. Our diverse team includes parents, military spouses, caregivers, and individuals for whom remote, flexible work (full or part-time) is essential. Fostering a thriving, inclusive company culture where everyone feels a sense of belonging is our top priority. As a woman-owned business, we are deeply committed to maintaining a diverse, equitable, and inclusive workplace. As a remote-first company since 2012, we are experts in leading and succeeding in a virtual work environment.

Boldly sets the standard for remote professionals. We've earned a Great Place to Work certification for five consecutive years and have been recognized by Fortune Magazine as one of the “50 Best Small Workplaces,” and by Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America.” Color Magazine named us a top Inclusive Workplace, Military Friendly recognized us among the Top 10 Military Spouse Friendly Employers, and FlexJobs included us in their Top 100 Companies to Watch For. We are also accredited by Flexa as a truly flexible employer.

Key skills/competency

• Executive Administrative Support
• Calendar Management
• Travel Coordination
• Email Management
• Expense Management
• Finance Industry Acumen
• Remote Work Proficiency
• Google Workspace
• Office 365
• Time Management