Executive Assistant

About the Executive Assistant Role at Boldly Premium Executive Assistants

We are currently hiring for multiple part-time and full-time Executive Assistant roles across various industries, including nonprofit, finance, venture capital, tech, and casual fine dining. Boldly seeks dynamic, caring, and talented executive assistants who desire to work remotely while making a significant impact for the executives they support. We have been 100% remote since day one, making remote work our core operational model. We are seeking full-time employees to support established Fortune 500 companies, non-profits, senior-level executives, and successful business owners as they drive greater impact.

About the Position

As an Executive Assistant and employee of Boldly, you will play a pivotal role in providing top-notch administrative support. You will have the opportunity to choose clients based on company values and your preferences. These are long-term assignments where you'll cultivate rewarding partnerships with executives, gaining valuable experience across diverse industries. As a Boldly employee, your work will be 100% remote and flexible, with no night or weekend work. This full-time position requires availability for 40 hours a week during business hours.

Key Responsibilities

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements, including flight and hotel bookings
• Maximizing executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive administrative responsibilities as needed

About You

You possess at least 7 years of experience in a senior administrative support position, specifically as an Executive Assistant, working in fast-paced environments supporting multiple high-level executives. Your primary goal is to join a fully remote company that prioritizes workplace flexibility and fosters a culture of respect, kindness, and transparency. You are a team player with excellent communication skills, a positive outlook, and a deep commitment to helping others succeed. You take immense pride in your work quality, demonstrating a proactive, dynamic, flexible, tech-savvy, results-oriented approach, and a meticulous attention to detail – all delivered with a positive attitude.

Required Skills and Experience

• A minimum of 7 years of direct hands-on experience as an Executive Assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution-driven!

Benefits for Full-Time Employees

• W2 employment status
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay range for this position is $27-$31 per hour, with starting pay based on location. Specific starting rates for full-time are as follows: California & New York: $29 per hour; Washington, New Jersey, Colorado, & Massachusetts: $28 per hour; All other locations: $27 per hour.

About Our Culture

At Boldly, we believe in fostering rewarding careers that harmonise with personal responsibilities and life choices. Our diverse team includes parents, military spouses, caregivers, and individuals for whom remote, flexible, full-time or part-time work is essential. Cultivating a thriving company culture where everyone belongs and enjoys their work is our top priority. As a woman-owned business, we are acutely aware of the challenges women and minorities face and are committed to maintaining a diverse, equitable, and inclusive workplace. Since our inception in 2012, we've been remote-first experts in leading and succeeding in a virtual environment.

Important Application Notes

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants. We are unable to consider applicants who do not have at least 7 years of experience as an Executive Assistant. Additionally, Boldly considers LinkedIn the foundation of your professional online presence and requires all candidates to have an up-to-date LinkedIn Profile.

We are committed to hiring military spouses, recognizing their unique employment obstacles. We understand frequent relocations and offer support by reducing barriers. If you are a military spouse with diverse experience, please detail how your background aligns with the listed requirements in your resume for better assessment.

Key skills/competency

• Executive Support
• Administrative Assistance
• Calendar Management
• Travel Coordination
• Email Management
• Expense Management
• Google Workspace
• Office 365
• Time Management
• Remote Work Best Practices