Executive Administrative Assistant

About the Executive Administrative Assistant Position at Boldly

Boldly is actively seeking a dynamic, caring, and highly talented Executive Administrative Assistant to join its 100% remote team. This full-time position involves providing top-notch administrative support to senior-level executives, Fortune 500 companies, non-profits, and successful business owners. As a Boldly employee, you will have the unique opportunity to choose clients based on your preferences and organizational values, fostering long-term partnerships and gaining valuable experience across diverse industries. The role offers complete flexibility with no night or weekend work, requiring 40 hours a week during business hours.

Key Responsibilities

As an Executive Administrative Assistant, you will apply your professional skills to a wide array of tasks, including:

• Maintaining appointment schedules and calendars for executives.
• Planning and coordinating meetings, conferences, and complex travel arrangements.
• Making detailed travel bookings, including flights and hotel accommodations.
• Optimizing executive time by managing correspondence, drafting documents, analyzing information, and initiating calls.
• Efficiently managing multiple email inboxes.
• Handling and processing expenses.
• Providing essential customer and supplier support.
• Executing other executive administrative tasks as required.

Who You Are

Boldly is looking for an individual with at least 7 years of direct experience in a senior administrative support role, specifically as an Executive Administrative Assistant to multiple high-level executives in a fast-paced environment. Your priority is to join a fully remote company that champions flexibility, respect, kindness, and transparency. You are a proactive, dynamic, flexible, and tech-savvy team player with exceptional communication skills, a positive outlook, and a deep commitment to helping others succeed. Your attention to detail and results-oriented approach are paramount, and you consistently deliver high-quality work.

Required Skills and Experience

• Minimum of 7 years of hands-on experience as an Executive Administrative Assistant or Senior Administrative Assistant supporting one or more executives.
• Advanced proficiency with online software, including Google Workspace, Office 365, and Zoom.
• Demonstrated ability to multitask effectively and prioritize work under pressure.
• Exceptional organizational and time management capabilities.
• A quick learner, adept at adopting new productivity tools.
• Excellent interpersonal communication skills.
• Strong writing and drafting abilities.
• Proven capacity to work independently and meet deadlines.
• Solution-driven mindset.

Benefits for Full-Time Employees

• W2 employment status.
• Comprehensive medical, dental, vision, and life insurance with 100% employer-paid premiums.
• 401k with employer matching contributions.
• Generous paid time off, including vacation and sick leave.
• Paid holidays and paid parental leave.
• Technology stipend to support your remote setup.
• Ongoing mentoring and support from a dedicated Boldly Team Leader.

Compensation

The pay range for this full-time remote position is $27-$31 per hour, with specific starting rates varying by location:

• California & New York: $29 per hour
• Washington, New Jersey, Colorado, & Massachusetts: $28 per hour
• All other locations: $27 per hour

Boldly's Culture and Accolades

At Boldly, we believe in a rewarding career that harmonizes with personal responsibilities. Our diverse team includes parents, military spouses, and caregivers who benefit from our remote-first, flexible work environment. We are a woman-owned business committed to diversity, equity, and inclusion. As a pioneer in remote work since 2012, Boldly has been certified as a Great Place to Work for five consecutive years and recognized by Fortune Magazine, Entrepreneur Magazine, Color Magazine, Military Friendly, and FlexJobs as a top employer for workplace flexibility and inclusivity.

Application Note

Only candidates with a minimum of 7 years of direct Executive Administrative Assistant experience will be considered. An up-to-date LinkedIn Profile is required for all applicants. Boldly actively supports military spouses; please highlight relevant diverse experience in your detailed resume.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Email Management
• Expense Reporting
• Meeting Planning
• Communication Skills
• Time Management
• Google Workspace
• Office 365