Executive Administrative Assistant

About Boldly

Boldly is actively seeking a dynamic, caring, and highly talented Executive Administrative Assistant to work remotely. We are 100% remote since day one, making remote work our core operational model. We are hiring for both part-time and full-time roles across diverse industries, including nonprofit, finance, venture capital, tech, and casual fine dining. As a full-time employee, you will support established Fortune 500 companies, non-profits, senior-level executives, and successful business owners in making a significant impact.

Boldly is a woman-owned business committed to fostering a diverse, equitable, and inclusive workplace. We have been certified as a Great Place to Work for five consecutive years and recognized by Fortune Magazine, Entrepreneur Magazine, Color Magazine, Military Friendly, and FlexJobs for our exceptional culture and flexible employment practices. We are also accredited by Flexa as a truly flexible employer, setting the standard for remote professionals.

About the Executive Administrative Assistant Position

As an Executive Administrative Assistant and employee of Boldly, you will provide pivotal, top-notch administrative support. You will have the unique opportunity to choose clients based on company values and your preferences, engaging in long-term assignments that foster rewarding partnerships. This 100% remote position offers a flexible schedule, with no night or weekend work required. Full-time roles require 40 hours a week during business hours.

Key Responsibilities

• Maintaining appointment schedules and calendars.
• Planning and scheduling meetings, conferences, and travel.
• Making comprehensive travel arrangements, including flight and hotel bookings.
• Maximizing executive time by managing correspondence, drafting documents, collecting information, and initiating phone calls.
• Managing multiple email inboxes for executives.
• Managing expenses and providing customer/supplier support.
• Performing other executive administrative responsibilities as needed.

About You

You bring a minimum of 7 years of direct hands-on experience as an Executive Administrative Assistant or Senior Administrative Assistant, supporting multiple high-level executives in fast-paced environments. Your top priority is to join a fully remote company that champions flexibility, respect, kindness, and transparency. You are a proactive, dynamic, flexible, tech-savvy, results-oriented team player with excellent communication skills, a positive outlook, and a keen eye for detail. You take immense pride in your work and are passionate about helping others succeed.

Required Skills and Experience

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify).
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools.
• Ability to multitask with ease and prioritize work effectively.
• Highly organized with excellent time management skills.
• Ability to learn new tools quickly.
• Excellent interpersonal communication skills.
• Strong writing skills.
• Ability to work independently and under the pressure of deadlines.
• Solution-driven mindset.

Benefits for Full-Time Employees

• W2 employment status.
• Medical, dental, vision, and life insurance with 100% of the premium paid by Boldly.
• 401k with employer match.
• Paid time off, including vacation/sick leave and paid holidays.
• Paid parental leave.
• Technology stipend.
• Ongoing mentoring and support from your Boldly Team Leader.

Compensation

The pay range for this full-time position is $27-$31 per hour, with starting pay based on location:

• California & New York: $29 per hour
• Washington, New Jersey, Colorado, & Massachusetts: $28 per hour
• All other locations: $27 per hour

Please note: We require all candidates to have at least 7 years of direct executive assistant experience and an up-to-date LinkedIn Profile. Boldly is committed to supporting military spouses and encourages qualified applicants to highlight relevant diverse experience in their resumes.

Key skills/competency

• Executive Support
• Administrative Assistance
• Calendar Management
• Travel Planning
• Correspondence Management
• Email Management
• Expense Management
• Google Workspace
• Office 365
• Zoom