Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer at BluZinc

BluZinc is conducting an executive search for a Founder/CEO of a high-growth D2C digital marketplace, currently valued at $100MM+ and on a trajectory to exceed $500MM in the coming years. With a robust Senior Leadership Team (SLT) already established, this pivotal role is designed to significantly enhance the CEO's effectiveness and that of the broader SLT, optimizing their time, focus, decision-making, and execution across the organization.

The ideal candidate operates seamlessly between strategic thinking and tactical action, serving as a trusted partner, gatekeeper, sounding board, and primary execution lead for the CEO’s most critical and sensitive priorities.

You are inherently AI-native and highly tech-savvy, proficiently utilizing tools such as ChatGPT and Claude Code daily at an intermediate to advanced level, or demonstrate a strong eagerness to learn and integrate them. You should come from a similar company environment, ideally AI-native or an early adopter, as this business is committed to becoming AI-first where appropriate.

Core Responsibilities

• Translate CEO & Board vision into clear priorities, OKRs, and actionable execution plans.
• Drive cross-functional initiatives and maintain a consistent operating cadence.
• Prepare the CEO thoroughly for board meetings, investor presentations, and key stakeholder engagements.
• Provide in-depth research, critical analysis, and robust decision support.
• Act as a vital communication bridge, fostering clear and efficient information flow across the executive team.
• Lead high-impact special projects, encompassing areas like scale, M&A activities, and market entry strategies.

Day-to-Day Activities

• Comprehensive email, calendar, and meeting management.
• Efficiently run executive and SLT meetings, ensuring clear follow-through on action items.
• Proactively track priorities, key metrics, and ensure accountability across teams.
• Draft professional internal and external communications on behalf of the CEO.
• Coordinate all necessary board and investor materials with precision.
• Resolve cross-functional blockers swiftly to maintain operational momentum.
• Take ownership of "CEO-only" initiatives, managing them end-to-end.
• Surface potential risks early and implement proactive solutions to close gaps.

Ideal Profile

• 10-15+ years of dedicated experience supporting CEOs/Founders within fast-scaling SMBs. Experience should reflect a balance, avoiding exclusively small startups or very large corporates.
• Proven track record of scaling companies from approximately 50 to 500 people, ideally across multiple instances.
• Possess board-level confidence, adept at managing meetings, preparing materials, engaging with investors, and maintaining strict confidentiality.
• Strong understanding of the D2C, eCommerce, and digital marketplace landscape.
• A passion for areas such as sport, health, wellness, fitness, or biohacking would align well with the company's culture.
• Must be USA-based and available for a fully remote work arrangement.

BluZinc is considering applications from both Senior Executive Assistants and Chiefs of Staff, as there may be a need for one or both roles, or initially a dual hybrid role with the potential to onboard another individual in the short to medium term. Jonathan Pearson at BluZinc will contact the best qualified candidates directly.

Key skills/competency

• Executive Support
• Strategic Planning
• Project Management
• AI Tools Proficiency
• Communication
• D2C E-commerce
• Stakeholder Management
• Operational Efficiency
• Confidentiality
• Scaling Operations