Senior Administration Assistant
Blizzard Entertainment · Barcelona, Catalonia, Spain
- On site
- Temporary
- €55,000 / year
- Barcelona, Catalonia, Spain
Job highlights
- Support a AAA game development team.
- Plan events and manage office space.
- Coordinate onboarding and team needs.
- Requires strong organizational skills.
- Hybrid work arrangement offered.
About the role
Senior Administrative Assistant - Unannounced Project
At Blizzard, we craft genre-defining games and legendary worlds for all to share. Through unparalleled creativity and storytelling, we create immersive universes and iconic characters that are beloved across platforms, borders, backgrounds, and generations - only made possible by building a work environment that nurtures the artistry of game development and unleashes the aspirations of our people.
This role is for a proactive, motivated, and highly organized professional to function as an Administrative Assistant on one of our AAA game development teams. You would champion our staff and nurture team morale by planning legendary team events, beautifying office space, managing schedules, coordinating onboarding efforts for new team members, and acting as the point of contact for various team needs. Our expectation is that you’re a critical thinker with an eye for detail and the ability to work in a dynamic, fast-paced environment.
This role is anticipated to be a hybrid work position, with some work on-site and some work from home.
Responsibilities
Event Management
- Coordination of Team Summits in Barcelona (schedule, accommodation & travel guides and support, activities, venues, restaurants, host sessions, guides and agendas for the event, support to other presenters)
- Coordinate Multi-Location Team Buildings and Team Events
- Coordinate In-Person Team Events in Barcelona (Room bookings, caterings, etc)
- Work directly with providers (comms and visits to venues, quotes, coordinate payments, invoices, iproc registry support)
Office Management
- Coordination of office revamp (AV systems, furniture and vinyl's providers, check for office rework updates)
- Point of Contact with BCN workplace management
- Point of Contact for the team for anything related with the Barcelona office (wardrobes, rooms availability, etc.)
- Support to fire wardens (as there are no fire warden in out floor in the Barcelona office)
Procurement Process
- Point of contact for FedEx Spain for Activision Blizzard shipping's (even for shipments not related with our team)
- Provide documents to release shipments from Customs (Service Rewards, Welcome Packs, etc.)
- Shipment delivery tracking for SWAG and service rewards
- Office welcome sessions requests and access requests for all locations
- SWAG creation (talk to providers, quotes, redirect invoices, shipping to all countries, etc.)
Requirements
- Prior experience in an administrative role.
- Impeccable organizational and time-management abilities.
- Being a self-starter, with the ability to handle multiple projects simultaneously.
- Having a proactive attitude with a willingness to ask questions and improve processes.
- Functioning and operating efficiently with minimal guidance.
- Paying very close attention to detail as well as having the ability to see the big picture.
- Acting with discretion when handling confidential matters.
Pluses
- Experience in a game or entertainment company.
- SAP/Concur experience.
- A passion for gaming.
Your Platform
Best known for iconic video game universes including Warcraft®, Overwatch®, Diablo®, and StarCraft®, Blizzard Entertainment, Inc. (www.blizzard.com), a division of Activision Blizzard, which was acquired by Microsoft (NASDAQ: MSFT), is a premier developer and publisher of entertainment experiences. Blizzard Entertainment has created some of the industry’s most critically acclaimed and genre-defining games over the last 30 years, with a track record that includes multiple Game of the Year awards. Blizzard Entertainment engages tens of millions of players around the world with titles available on PC via Battle.net®, Xbox, PlayStation, Nintendo Switch, iOS, and Android.
Our World
Activision Blizzard, Inc., is one of the world's largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty®, World of Warcraft®, Overwatch®, Diablo®, Candy Crush™ and Bubble Witch™. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!
Our ability to build immersive and innovative worlds is only enhanced by diverse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for ‘Every World’ - we’ve got our employees covered!
The video game industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners
We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all the qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.
We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to accommodationrequests@activisionblizzard.com. General employment questions cannot be accepted or processed here. Thank you for your interest.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.
Key skills/competency
- Administrative Support
- Event Planning
- Office Management
- Procurement
- Scheduling
- Onboarding
- Vendor Management
- Logistics Coordination
- Confidentiality
- Proactive Communication
Skills & topics
- Senior Administrative Assistant
- Administrative Support
- Event Management
- Office Management
- Procurement
- Scheduling
- Onboarding
- Vendor Management
- Logistics
- Blizzard Entertainment
- Gaming Industry
- Hybrid Work
- Barcelona
- SAP
- Concur
- Microsoft
- Activision Blizzard
How to get hired
- Tailor your resume: Highlight administrative experience, event planning, and office management skills relevant to Blizzard Entertainment's gaming industry.
- Showcase proactive attitude: Emphasize your self-starter mentality and ability to manage multiple projects with minimal guidance in your application.
- Demonstrate organizational skills: Provide examples of impeccable organizational and time-management abilities, crucial for this Senior Administrative Assistant role.
- Express passion for gaming: Mention any experience in the game or entertainment industry, or a genuine passion for gaming, as a plus.
- Prepare for hybrid environment: Understand the demands of a dynamic, fast-paced, and hybrid work setting during the interview process.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the main responsibilities of a Senior Administrative Assistant at Blizzard Entertainment?
- As a Senior Administrative Assistant at Blizzard Entertainment, you will primarily support a AAA game development team. Your responsibilities include coordinating team events and summits (especially in Barcelona), managing office spaces and renovations, handling procurement processes like shipping and SWAG creation, and assisting with new team member onboarding. You'll also act as a key point of contact for various team and office-related needs.
- What qualifications are essential for the Senior Administrative Assistant role at Blizzard Entertainment?
- Blizzard Entertainment requires prior experience in an administrative role for this Senior Administrative Assistant position. Essential skills include impeccable organizational and time-management abilities, being a self-starter capable of handling multiple projects simultaneously, a proactive attitude, the ability to work efficiently with minimal guidance, and a keen eye for detail, coupled with discretion when handling confidential matters.
- Is there an opportunity to work remotely for the Senior Administrative Assistant position at Blizzard?
- This Senior Administrative Assistant role at Blizzard Entertainment is anticipated to be a hybrid position. This means you will have a mix of working on-site and working from home, offering some flexibility while maintaining an on-site presence for key team and office-related activities.
- What are the 'pluses' that would make a candidate stand out for the Senior Administrative Assistant job at Blizzard?
- While not mandatory, Blizzard Entertainment values candidates with experience in a game or entertainment company. Familiarity with SAP/Concur systems is also a plus. Most importantly, a genuine passion for gaming can significantly enhance your application and demonstrate cultural fit for the Senior Administrative Assistant role.
- How does Blizzard Entertainment approach diversity and inclusion for its Senior Administrative Assistant roles?
- Blizzard Entertainment is committed to creating a diverse and inclusive environment. They encourage applications from individuals of all backgrounds and experiences, including those who may not meet every single qualification. They value diversity and do not discriminate based on various characteristics and are committed to providing reasonable assistance to individuals with disabilities.
- What kind of events might a Senior Administrative Assistant at Blizzard be involved in organizing?
- A Senior Administrative Assistant at Blizzard will be involved in organizing significant team events. This includes coordinating multi-location team buildings, planning in-person team events in Barcelona (including venue, catering, and room bookings), and potentially supporting larger team summits in Barcelona, which may involve travel and accommodation arrangements for attendees.