Human Resources Assistant
Birmingham Women's and Children's Hospital and Charity · Birmingham, England, United Kingdom
- On site
- Full-time
- £30,000 / year
- Birmingham, England, United Kingdom
Job highlights
- Provide HR administrative support for operations team.
- Generate workforce data reports and process HR information.
- Handle HR inquiries and maintain confidentiality standards.
- Support team members and cover absences effectively.
- Work across multiple hospital sites as needed.
About the role
About the Role
The Human Resources Assistant will be an integral part of the HR Operations team, providing essential support to team members in HR service delivery. This role involves liaising with staff and managers to resolve issues efficiently. The position offers administrative support across various HR functions, including generating reports from workforce data, preparing documents, processing orders, and handling inquiries via the HR Advice line and inbox. You will also be responsible for inputting activity data using Trust information systems. This role requires cross-site working across all Birmingham Women's and Children's (BWC) Trust sites. You will work autonomously, making appropriate judgments and decisions, with a People Advisor available for reference. A key responsibility will be understanding workforce KPI reporting timeframes and providing statistical reports from HR databases. Additionally, you will provide cover for HR Operations Team colleagues during absences and assist other team members. Maintaining the highest standards of confidentiality when handling sensitive information and treating colleagues with sensitivity and compassion are paramount. You will need to understand the Trust’s key priorities and how they translate within the HR Operations area. The Trust is committed to promoting equality, diversity, and rights, and treating everyone with dignity and respect to meet the specific needs of individuals belonging to protected characteristics.About Birmingham Women's and Children's Hospital and Charity
Birmingham Women's and Children's NHS Foundation Trust is a pioneering institution in the UK, established in February 2017. Our mission is to deliver the highest quality, world-class physical and mental healthcare for women, children, and their families. By uniting our hospitals, we ensure more seamless care, increased investment for specialist treatments, and advancements in our world-leading neo-natal and fetal work. This integration also strengthens our voice in shaping the future of family-centered care. Birmingham Children's Hospital is a leading specialist pediatric center with an international reputation in numerous fields. Birmingham Women's Hospital is one of only two dedicated women's hospitals in the UK, boasting the busiest single-site maternity unit, delivering over 8,200 babies annually and offering comprehensive gynecological, maternity, and neonatal care. Our Trust is dedicated to fostering an inclusive and equitable work environment. We champion diversity and inclusion and encourage applications from all community members who meet the role's criteria, irrespective of age, gender identity, disability, race, religion, or sexual orientation. Key skills/competency:- HR Operations Support
- Administrative Support
- Workforce Data Reporting
- Confidentiality
- Interpersonal Skills
- Problem-Solving
- Trust Information Systems
- Equality and Diversity
- Teamwork
- NHS Operations
Skills & topics
- Human Resources Assistant
- HR Operations
- Administrative Support
- Workforce Data
- NHS Jobs
- Healthcare HR
- HR Reporting
- Confidentiality
- Trust Information Systems
- Birmingham Jobs
How to get hired
- Tailor your resume: Emphasize your administrative and HR support experience, highlighting skills relevant to the Human Resources Assistant role at Birmingham Women's and Children's Hospital and Charity.
- Showcase relevant skills: Include keywords from the job description such as 'HR Operations', 'administrative support', 'workforce data', and 'confidentiality'.
- Highlight NHS experience: If you have prior experience within the NHS or a similar healthcare setting, make sure to detail your responsibilities and achievements.
- Prepare for behavioral questions: Be ready to discuss your approach to confidentiality, teamwork, and problem-solving in a healthcare HR environment.
- Research the Trust: Understand Birmingham Women's and Children's Hospital's mission, values, and commitment to equality, diversity, and inclusion.
Technical preparation
Familiarize yourself with HRIS and data reporting tools.,Practice generating reports from sample data sets.,Review common HR administrative processes.,Understand basic NHS workforce data concepts.
Behavioral questions
Describe a time you handled sensitive information.,How do you manage multiple tasks efficiently?,Explain your approach to teamwork and collaboration.,How do you ensure accuracy in your work?
Frequently asked questions
- What are the main responsibilities of a Human Resources Assistant at Birmingham Women's and Children's Hospital?
- The Human Resources Assistant primarily supports the HR Operations team with administrative tasks, including generating reports from workforce data, preparing documents, processing orders, and handling inquiries. They also input activity data into Trust systems and provide cover for colleagues. Confidentiality and adherence to equality and diversity principles are key aspects of the role.
- Is this Human Resources Assistant role remote or on-site?
- This Human Resources Assistant role requires cross-site working at all Birmingham Women's and Children's Trust sites, indicating it is an on-site position with travel between locations.
- What kind of HR systems will I use as a Human Resources Assistant at Birmingham Women's and Children's Hospital?
- As a Human Resources Assistant, you will be using Trust information systems to input activity data and generate reports from workforce data. Specific system names are not detailed, but proficiency with HRIS and reporting tools is expected.
- What is the importance of confidentiality for a Human Resources Assistant at this hospital?
- Confidentiality is paramount for a Human Resources Assistant at Birmingham Women's and Children's Hospital. You will be handling sensitive employee information and must maintain the highest standards of discretion and compassion in all your interactions and data management.
- What are the key priorities for the HR Operations Team at Birmingham Women's and Children's Hospital?
- The key priorities for the HR Operations Team, and thus the Human Resources Assistant, revolve around efficient HR service delivery, accurate workforce data management, KPI reporting, and supporting the Trust's commitment to providing high-quality care while promoting inclusion and equality.
- How can I best prepare my application for the Human Resources Assistant position?
- To prepare your application for the Human Resources Assistant role, focus on tailoring your resume to highlight your administrative skills, experience with HR processes, data handling capabilities, and your understanding of confidentiality within a healthcare setting. Demonstrating your commitment to equality and diversity is also beneficial.