Administration and Operations Coordinator @ Biological Sciences Division at the University of Chicago
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Job Details
About The Department
The Chicago Center of HIV Elimination, part of the Biological Sciences Division at the University of Chicago, operates in Chicago's HIV epicenter in Hyde Park. The center is located near communities with high HIV diagnosis rates, providing opportunities to advance HIV testing and prevention.
Job Summary
The Administration and Operations Coordinator is responsible for overall operations support within the Center. Reporting to the Manager of Administration & Operations, the role supports recruitment, registration, general operations, data reporting, grant writing, and strategic planning on a grant-funded basis.
Responsibilities
- Prepare space for daily operations including refilling, arranging seating and equipment setup.
- Handle client check-in by preparing iPads/laptops and consent forms.
- Collect community demographic data for service and research follow ups.
- Support outreach events and manage space scheduling for meetings and interviews.
- Provide administrative support to leadership including budget management and report preparation.
Minimum Qualifications & Experience
Applicants must have vocational training or equivalent experience, along with 5-7 years in a related field. Experience working with LGBT, Black and Latinx communities, and in the HIV area is preferred.
Preferred Competencies
- Effective leadership and teaching skills
- Strong organizational and interpersonal skills
- Proficiency with Microsoft Applications
- Ability to manage multiple projects and maintain confidentiality
Application Documents
Resume/CV and Cover Letter must be uploaded via the My Experience page in the Application Documents section.
Additional Information
This part-time position (20 hours weekly) is grant funded with an hourly pay rate ranging from $24.04 to $31.25. Benefits are eligible and employment is non-exempt.
Key skills/competency
- Operations
- Administration
- Coordination
- Recruitment
- Grant Writing
- Budget Management
- Event Support
- Data Reporting
- Microsoft Office
- Community Engagement
How to Get Hired at Biological Sciences Division at the University of Chicago
🎯 Tips for Getting Hired
- Customize your resume: Highlight administrative and operations experience.
- Research University of Chicago: Understand their mission and culture.
- Match qualifications: Emphasize HIV prevention and community experience.
- Prepare examples: Discuss budget and event management successes.